The meeting was called to order by the Warden at 7:00 p.m.
ROLL CALL
The Clerk reported that all councillors representing all districts of the Municipality were present:
- Warden Louise Halliday
- Deputy Warden Eddie Nickerson
- Councillor George El-Jakl
- Councillor Donna LeBlanc-Messenger
- Councillor Wilford Smith
- Councillor Larry Stewart
- Councillor Sean Strang
- Brian Holland, Municipal Clerk
- Lesa Rossetti, Deputy Clerk
DECLARATIONS OF CONFLICT OF INTEREST
Deputy Warden Nickerson informed members that it may be necessary for him to declare conflict of interest depending on matters discussed in closed session.
APPROVAL OF MINUTES
Moved by S. Strang and seconded by W. Smith that the minutes of the last meeting held July 28, 2008, be approved as circulated.
Motion carried unanimously.
MATTERS ARISING FROM THE MINUTES
There were no matters arising from the minutes.
CORRESPONDENCE
Tri-County Pregnancy Care Centre
In advance to the meeting each member was provided with a copy of a letter received from the Tri-County Pregnancy Care Centre thanking Council for their recent contribution.
Health Promotion and Protection
In advance to the meeting each member was provided with a copy of a letter received from Health Promotion and Protection advising that our grant application submitted under the Rink Revitalization Program has been approved. The program will provide $27,000.00 which will be used to defer expenses incurred in the maintenance of the Arena.
Page 2, Regular Meeting of Barrington Municipal Council, August 11, 2008.
Advance Region 6 Diversion Funding
Correspondence has been received from Region 6 which advised that advanced diversion credits will be issued in the next 4-6 weeks. The total advance calculated for the Municipality and the Town of Clarks Harbour is $31,815.00, less last year’s overpayment of $8,710.00, for a total of $23,105.00. Municipality’s portion is $20,678.00.
The final calculation for 2007-2008 will be determined upon review of the final submission to detacall in late fall.
During discussion of this matter it was noted that Diversion Credit monies will be used to offset the cost of municipal solid waste collection and disposal including the C & D Landfill.
Future of Beaches in
Southwest Nova Scotia
Correspondence has been received from the NS Piping Plover Conservation Program expressing concern regarding the future of beaches in Southwest Nova Scotia as it relates to the piping plover and other endanger species. Beaches are being threatened by recreational uses, shoreline development, sea-level rise, pollution, etc.
Councillor Messenger informed members that a meeting is being planned for September to discuss problems and future preservation.
Under Water Camera Funding Request
In advance to the meeting each member was provided with a copy of an e-mail received from Concerned Fishermen which requested a financial contribution to assist with the cost of an under water camera to film the ocean bottom in area SFA 29. This will provide video footage of what happens to the habitat when scallop draggers tow the grounds. This video will be a tool that can be used to better manage the scallop fishery and reduce the impact on the habitat and lobster fishing grounds.
The e-mail advised that the use of an under water camera is supported by LFA 34 lobster fishermen and SFA 29 scallop fishermen.
The Warden turned the chair over to the Deputy Warden in order that she could address the matter. After making her comments she resumed the chair.
Resolution C080801
Moved by W. Smith and seconded by D. Messenger that the Municipality contribute $1,000.00 towards the cost of an under water camera to be used for the purpose outlined in the e-mail and that the Municipality be provided with a copy of the video footage for our files.
Motion carried unanimously.
It was agreed that payment would be made upon submission of a copy of the written invoice.
REPORT OF COUNCILLORS
Councillor Larry Stewart
Councillor Stewart advised that CBCL will be carrying out the Pre-Design Investigation of Wastewater Servicing on Cape Sable Island. The Town of Clarks Harbour has granted approval for us to evaluate their system as part of the Pre-Design Investigation.
Page 3, Regular Meeting of Barrington Municipal Council, August 11, 2008.
Councillor Sean Strang
Committee of the Whole
Tri-County Regional School Board
Resolution C080802
Moved by S. Strang and seconded by W. Smith that the Nova Scotia Minister of Education be requested to review the Hogg funding formula model for school boards in the Province of Nova Scotia.
Motion carried unanimously.
Shelburne County Industrial Commission
Resolution C080803
Moved by S. Strang and seconded by L. Stewart that a letter be sent to the Shelburne County Industrial Commission requesting that meeting dates be set, and that meetings be held as required by the Terms of Reference of the Commission whenever a quorum is available, regardless which individual members may be available, and that the Commission conduct its business according to the Terms of Reference, as required.
Motion carried unanimously.
Stoney Island Community Club Request
Resolution C080804
Moved by S. Strang and seconded by L. Stewart that the Stoney Island Community Club be granted $3,500.00 from the District 5 Community Grants Fund.
Motion carried unanimously.
Barrington Municipal Exhibition
Resolution C080805
Moved by S. Strang and seconded by L. Stewart that the Barrington Municipal Exhibition be granted $200.00 from the District 5 Community Grants Fund.
Motion carried unanimously.
Resolution C080806
Moved by G. El-Jakl and seconded by D. Messenger that the Barrington Municipal Exhibition be granted $250.00 from the District 1 and $250.00 from the District 7 Community Grants Fund.
Motion carried unanimously.
Page 4, Regular Meeting of Barrington Municipal Council, August 11, 2008.
Certificate of Recognition
Resolution C080807
Moved by S. Strang and seconded by L. Stewart that a certificate of recognition be issued to the Woods Harbour Fire Department Extrication Team for their recent accomplishment at competitions.
Motion carried unanimously.
Deputy Warden Eddie Nickerson
No Committees to report.
Councillor George El-Jakl
Community Grants
Resolution C080808
Moved by G. El-Jakl and seconded by W. Smith that the Green Grove Cemetery Club be granted $750.00 and the Samuel Wood Historical Society be granted $1,000.00 from the District 1 Community Grants Fund.
Motion carried unanimously.
Councillor Donna LeBlanc-Messenger
Councillor Messenger informed members that the Brass Hill Playground Group held a Yard Sale on August 2nd and raised $1,700.00. They are planning another Yard Sale for September.
Councillor Messenger also informed members that the Osprey will be honouring Hattie Perry on Saturday August 16, 2008. Tickets can be obtained by contacting the Osprey Arts Centre.
Councillor Wilford Smith
No Committees to report.
Report of Warden
The Warden provided a brief report on her activities since the last meeting of Council.
NEW BUSINESS
Public Hearing RE: MPS & LUB Amendments
It was noted that this matter was placed on the agenda in error. This matter is scheduled to be dealt with on August 25th.
Page 5, Regular Meeting of Barrington Municipal Council, August 11, 2008.
Consideration of Policies
At the last meeting of Council Notice of Consideration was given for various policies to be revised and repealed at this meeting.
The Clerk informed members that Hiring Policy No. 39 has been revised to include Policy No. 3 “Summer Staff Hiring and Administration Policy”, Policy No. 20 “Recreation Department Summer Staff Hiring and Administration Policy and Policy No. 50 “ Casual Labour.
Resolution C080809
Moved by D. Messenger and seconded by W. Smith that revisions to the Hiring Policy No. 39 be approved as presented and Policy No. 3 “ Summer Staff Hiring and Administration Policy, Policy No. 20 “Recreation Department Summer Staff Hiring and Administration Policy” and Policy No. 50 “Casual Labour” be repealed since these three policies are now included in Hiring Policy No. 39.
Motion carried unanimously.
The Clerk informed members that Policy No. 27 “EMO/S&R Bus” can be repealed since we no longer own the Bus and Policy No. 23 “Announcement Banner” can be repealed since we no longer use the Banner.
Resolution C080810
Moved by L. Stewart and seconded by G. El-Jakl that Policy No. 27 “EMO/S&R Bus” and Policy No. 23 “Announcement Banner” be repealed.
Motion carried unanimously.
The Clerk informed members that it is proposed that Arena Fees for Usage of the Facility and Policy No. 6 “Policy Governing Use of Municipal Facilities” be amended to include benefit concerts and fundraisers. Policy No. 6 has also been amended to include policies that will govern the use of the Sherose Island Recreation Centre. These policies were previously contained in Recreation Policy No. 12 “Sherose Island Community Centre Policies of the Facility”, which can be repealed if amendments to Policy No. 6 are approved.
Resolution C080811
Moved by E. Nickerson and seconded by G. El-Jakl that Arena Fees for Usage of the Facility and Policy No. 6 “Policy Governing Use of Municipal Facilities” be amended as proposed to include benefit concerts and fundraisers.
Motion carried unanimously.
Resolution C080812
Moved by G. El-Jakl and seconded by E. Nickerson that Recreation Department Policy No. 12 “Sherose Island Community Centre Policies of the Facility” be repealed since these policies are now included in Policy No. 6 “ Policy Governing Use of Municipal Facilities”.
Motion carried unanimously.
Page 6, Regular Meeting of Barrington Municipal Council, August 11, 2008.
Business Park
Land Expropriation
Resolution C080813
Moved by W. Smith and seconded by S. Strang:
WHEREAS the Council of the Municipality of the District of Barrington has caused to be prepared a plan and description of certain land in Barrington Passage, which land is required for the purpose of an Industrial park and facilities for the encouragement of economic development;
AND WHEREAS the Council of the Municipality of the District of Barrington desires to expropriate the land hereinafter described and any and all interest and rights therein, for the said purpose;
NOW THEREFORE BE IT RESOLVED by the Council of the Municipality of the District of Barrington that, pursuant to the provisions of the Expropriation Act, being Chapter 156 of the Revised Statutes of Nova Scotia, 1989, and the Municipal Government Act, the aforesaid land and any and all estate and interest therein be and the same is hereby expropriated for the purpose of an Industrial Park and facilities for the encouragement of economic development; upon the filing of this resolution with the Registrar of Deeds for the County of Shelburne;
AND BE IT FURTHER RESOLVED by the Council of the Municipality of the District of Barrington that, pursuant to the provisions of the Expropriation Act, the Municipal Clerk of the Municipality of the District of Barrington shall file with the Registrar of Deeds for the County of Shelburne, a copy of a description of the land, and a copy of this Resolution under the Seal of the Municipality of the District of Barrington
AND BE IT FURTHER RESOLVED that the land hereby expropriated is described in Schedule “A” attached hereto and shown on the Plan attached as Schedule “B” hereto.
Motion carried unanimously
Stirl’s Road Agreement
Resolution C080814
Moved by S. Strang and seconded by L. Stewart:
WHEREAS the Municipality of the District of Barrington wishes to increase economic development by establishing a Business Park in the Municipality in order to attract businesses that will provide jobs for local residents and stimulate the local economy;
AND WHEREAS the Municipality has determined that it is necessary to purchase a portion of the property known as Stirl’s Road to gain access to property which is to be developed as a Business Park;
THEREFORE BE IT RESOLVED that the Municipality of the District of Barrington enter into an agreement of purchase and sale for a portion of the property known as Stirl’s Road, in Barrington Passage, for the purpose of gaining access to municipal property which will be developed as a Business Park.
Motion carried unanimously.
Page 7, Regular Meeting of Barrington Municipal Council, August 11, 2008.
Temporary Borrowing Resolution
Resolution C080815
Moved by G. El-Jakl and seconded by S. Strang:
WHEREAS Section 66 of the Municipal Government Act provides that the Municipality of the District of Barrington, subject to the approval of the Minister of Service Nova Scotia and Municipal Relations, may borrow to expend funds for a capital purpose authorized by statute;
AND WHEREAS clause 65(ao) of the Municipal Government Act authorizes the Municipality of the District of Barrington to borrow funds for the purpose of industrial parks, incubators malls and land and other facilities for the encouragement of economic development;
BE IT THEREFORE RESOLVED
THAT under the authority of Section 66 of the Municipal Government Act, the Municipality borrow a sum or sums not exceeding Two Hundred Fifty Thousand Dollars ($250,000.) in total for the purpose set out above, subject to the approval of the Minister of Service Nova Scotia and Municipal Relations;
THAT the sum be borrowed by the issue and sale of debentures of the Municipality to such an amount as the Council deems necessary;
THAT the issue of debentures be postponed pursuant to Section 92 of the Municipal Government Act and that the Municipality borrow from time to time a sum or sums not exceeding Two Hundred Fifty Thousand Dollars ($250,000.) in total from any chartered bank or trust company doing business in Nova Scotia;
THAT the sum be borrowed for a period not exceeding Twelve (12) Months from the date of the approval of the Minister of Service Nova Scotia and Municipal Relations of this resolution;
THAT the interest payable on the borrowing be paid at a rate to be agreed upon; and
THAT the amount borrowed be repaid from the proceeds of the debentures when sold.
Motion carried unanimously.
Applications Re: Property Services Technician
The Clerk reported that the position of Property Services Technician has been advertised internally consistent with municipal policy. One application has been received.
It was agreed that the Hiring Committee would meet on Wednesday, August 20, 2008 at 7:00 p.m. to interview the applicant.
Benefit Concert
The Deputy Warden informed members that there will be a Benefit Concert held for Lonnie Townsend on Wednesday, August 13, 2008 at the Lockeport Baptist Church, at 7:00 p.m.
Page 8, Regular Meeting of Barrington Municipal Council, August 11, 2008.
CLOSED SESSION
At this time a Closed Session of Council was held to deal with a personnel matter and a legal matter.
The regular session of Council was called back to order.
Conflict of Interest
Deputy Warden Eddie Nickerson declared conflict of interest in closed session prior to discussion of the legal matter and left the meeting room.
LEGAL MATTER
Resolution C080816
Moved by W. Smith and seconded by S. Strang that Solicitor Kevin MacDonald be hired to deal with a pending legal matter.
Motion carried unanimously.
Deputy Warden Eddie Nickerson returned to the meeting.
PERSONNEL MATTER
Resolution C080817
Moved by W. Smith and seconded by D. Messenger that Cameron Whiteway be hired on a full time basis after having satisfactorily completed his probationary period.
Motion carried unanimously.
ADJOURNMENT
Moved by G. El-Jakl that the meeting adjourn.
The meeting was adjourned at 8:15 p.m.