Minutes of the Regular Meeting of the Barrington Municipal Council held in the Council Chambers, in the Administrative Centre, in Barrington, N.S., on Wednesday, April 9, 2003.
The meeting was called to order by the Warden at 7:00 p.m. with the following members present:
- Warden Sterling Belliveau
- Deputy Warden Eddie Nickerson (7:03 p.m.)
- Councillor Angus Atkinson
- Councillor Fred Bower
- Councillor Louise Halliday
- Councillor Dwayne Hunt
- Councillor Wayne Smith
- Brian Holland, Municipal Clerk
- Lesa Rossetti, Deputy Clerk
ADDITION TO AGENDA
It was agreed that the following item be added under “Correspondence”:
- CD Rom Launch
APPROVAL OF MINUTES
Moved by D. Hunt and seconded by L. Halliday that the minutes of the last meeting held March 26, 2003 be approved as circulated.
Motion carried.
PROCLAMATION
The Warden informed members that the Municipality has been requested to declare April 27 to May 3, 2003 as Volunteer Week.
The resolution was read, and there being no objections, the Warden declared
April 27 to May 3, 2003 as Volunteer Week in the Municipality of Barrington.
MATTERS ARISING FROM THE MINUTES
Auto Insurance Premiums
The Clerk advised members that information has been received from the
NDP Caucus Office stating that they have released their first interim report
comparing the cost of auto insurance across Canada. This report will
be kept in the office and will be made available for review by councillors.
Page 2, Regular Meeting of Council, April 9, 2003
Western Counties Regional Library
It was reported that the first quarterly payment to the Western Counties Regional Library for the 2003/2004 year is now due, in the amount of $8,970.00. Since the Municipal Budget for the year 2003/2004 has not yet been completed, a motion authorizing the payment of this amount is required.
Resolution C030401
Moved by F. Bower and seconded L. Halliday that the first quarterly payment be made to the Western Counties Regional Library for the 2003/2004 budget year in the amount of $8,970.00.
Motion carried.
Fire Inspector
Correspondence has been received from the Town of Clark’s Harbour indicating that they would be interested in having Andrew Goreham act as Fire Inspector for the Town, along with his duties as Building Inspector.
Resolution C030402
Moved by E. Nickerson and seconded by D. Hunt that the request from the Town of Clark’s Harbour to have Andrew Goreham act as Fire Inspector for the Town be referred to the Finance Committee.
Motion carried.
CORRESPONDENCE
S.S.T.A. Annual General Meeting
It was reported that the Annual General Meeting and Conference of the South Shore Tourism Association is scheduled to be held on April 30th and May 1st , 2003.
No interest was expressed by members.
National Preparedness Week
Information has been received from the Nova Scotia Emergency Measures Organization advising that “Prepare Now! Learn How!” is the theme for this year’s National Emergency Preparedness Week, May 4 - 10, 2003. The letter requested Council to involve the EMO Coordinator to help with planning and organizing events in our area.
No action was taken on this matter.
Page 3, Regular Meeting of Council, April 9, 2003
High Profile Promotion in Toronto
The Clerk reported that a letter has been received from the South Shore Tourism Association advising that they participated in a High Profile Promotion, in Toronto, from April 3 - 6, 2003.
Diane Smith was sponsored by the S.S.T.A. to represent and promote the South Shore at this event. Diane distributed information on birding in the area, the UFO sighting and other attractions in and around the Municipality.
The letter advised that although the Association is assuming full sponsorship they would welcome any assistance from the Municipality in covering the cost of $1,250.00 for Diane Smith to attend this promotion.
Resolution C030403
Moved by D. Hunt and seconded by F. Bower that the request from the South Shore Tourism be referred to the budget process.
Motion carried.
B.M.H.S.
It was reported that a copy of a letter addressed to The Honourable Angus MacIsaac, Minister of Education, has been received from the Tri County District School Board. The letter reaffirmed the Board’s position that a new school for Barrington Municipal High School is the Board’s number one priority.
It was also reported that another letter has been received from the Minister of Education thanking Council for their offer for a school site. The letter further advised that if they decide to build a new school, on another site, they will be in touch.
Request for Grants
It was reported that requests for grants have been received from the Barrington Municipal Exhibition, the Shelburne County Museum and the Samuel Wood Historical Society.
Resolution C030404
Moved by D. Hunt and seconded by W. Smith that the above requests for grants be referred to the budget process.
Motion carried.
CD Rom Launch
It was reported that a letter has been received from Elizabeth Rhuland,
Coordinator for the Seaside Heritage Centre, requesting Council to partner
with the Town of Clark’s Harbour in the launch of the CD Rom produced by
Lighthouse Publishing of Bridgewater. The launch is scheduled to
take place May 13, 2003.
Page 4, Regular Meeting of Council, April 9, 2003
Resolution C030305
Moved by L. Halliday and seconded by F. Bower that the request from Seaside Heritage Centre, for the Municipality to partner with the Town of Clark’s Harbour, for the launch of the CD Rom, be referred to the Finance Committee.
Motion carried.
REPORT OF WARDEN
The Warden informed members that there were no meetings held since the
last meeting of Council.
REPORT OF CLERK-TREASURER
The Clerk provided a brief outline on activities for the month of March.
COMMITTEE AND BOARD REPORTS
Community Health Care Advisory Committee
Councillor Halliday reported on the meeting of the Community Health Care Advisory Committee held April 3, 2003. As a result of that meeting, an Open House is scheduled to be held at the Community Health Centre, on April 19, 2003, from 2:00 p.m. to 4:00 p.m.
Finance & Administration Committee
Fee for Presiding Officers/Poll Clerks
Resolution C030406
Moved by D. Hunt and seconded by F. Bower that the fee for Presiding Officers and Poll Clerks, at Polls of Electors, be increased to $75.00, which is the equivalent to the meeting fee paid to Municipal staff.
Motion carried.
Casual Labour
Resolution C030407
Moved by D. Hunt and seconded by F. Bower that Municipal staff compile a list of casual laborers willing to work for the Municipality, and that a policy be drafted for the administration of this practice, and the policy be brought back to Council for approval.
Motion carried.
Page 5, Regular Meeting of Council, April 9, 2003
C & D Landfill Site
Resolution C030408
Moved by D. Hunt and seconded by E. Nickerson that Municipal staff determine the useful life of the C & D Landfill Site by having an engineering company do the proper calculations to determine it.
Motion carried.
Property Tax Write-Off
Taxes on the account of Mr. Robert Bennett, R.R.#1 Barrington, are deemed to be uncollectible. These taxes are on a mobile home that is unidentifiable by the Assessment Office or by any local contacts.
Resolution C030409
Moved by D. Hunt and seconded by E. Nickerson that the Municipality write off the balance of Account #071415, in the name of Robert Bennett, in the amount of approximately $970.00.
Motion carried.
Community Grant Re: North East Point Community Hall
Resolution C030410
Moved by D. Hunt and seconded by A. Atkinson that a grant of up to $1,000.00 be provided from the District 6 Community Grants Fund, for painting of the North East Point Community Hall, pending receipts for work being done.
Motion carried.
Roseway Hospital Charitable Foundation
The Roseway Hospital Charitable Foundation has indicated that the first $20,000.00 of the loan provided for the purchase of the Community Health Centre will not be forgiven in the calendar year 2003. The forgiveness of this loan will once again be considered in the calendar year of 2004.
Resolution C030411
Moved by D. Hunt and seconded by W. Smith that a letter be composed to address this matter and that the letter be provided to the Warden so that he may present the Municipality’s case at the next meeting of the Roseway Hospital Charitable Foundation.
Motion carried.
Page 6, Regular Meeting of Council, April 9, 2003
Policy #30 “Hiring Policy”
Resolution C030412
Moved by D. Hunt and seconded by W. Smith that the amended Hiring Policy be approved together with other policies which are being brought forward to Council.
Motion carried.
Grants to Organizations Policy
Resolution C030413
Moved by D. Hunt and seconded by L. Halliday that the “Grants to Organizations” policy be given approval along with the other policy amendments being considered by Council.
Motion carried.
Atlantic Cemetery Complaint
Resolution C030414
Moved by D. Hunt and seconded by W. Smith that a letter be sent to the Department of Transportation requesting them to investigate and repair any damages done by the snow plow to the fence at the Atlantic Cemetery.
Motion carried.
TAPING OF COUNCIL MEETINGS
The taping of Council meetings was briefly discussed by members.
Resolution C030415
Moved by D. Hunt and seconded by F. Bower that the Municipality continue the policy of taping one (1) Council meeting per month.
Motion carried.
Moved by W. Smith and seconded by F. Bower that the Report of the Clerk-Treasurer be done each month during the taped Council meeting.
Resolution C030416
Moved by L. Halliday and seconded by E. Nickerson that the above motion be tabled until further discussion of the matter has taken place.
Motion carried.
Page 7, Regular Meeting of Council, April 9, 2003
GRASS MOWING TENDER
It was reported that an advertisement was placed in the Coast Guard Newspaper inviting tenders for grass mowing, for the next two (2) year period, commencing May 2003.
The Clerk informed members that a letter has been received from Dr. Blair requesting to know whether the Municipality would be responsible for lawn maintenance at the Community Health Centre this year.
Resolution C030417
Moved by D. Hunt and seconded by L. Halliday that the Community Health Centre be included in the grass mowing tender.
Motion carried.
Resolution C030418
Moved by D. Hunt and seconded by F. Bower that the tenders be opened by the Warden, and Municipal Staff review tenders and present a summary to Council at their next meeting.
Motion carried.
The following tenders were opened by the Warden:
- Green Flamingo Landscaping, Shelburne
- Levy’s Service Centre Ltd., Barrington Passage
- John’s Yard Care, Port Saxon
- Jonathan Moules, R.R.#2 Shelburne
ANNUAL MUNICIPAL WASTE/RESOURCE MANAGEMENT DIVERSION
AND COST REPORT
The Clerk informed members that the Department of Environment and Labour is requesting that the Municipality of Barrington complete the Annual Municipal Waste/Resource Management Diversion and Cost Report for the fiscal year 2002/2003. Completion of this survey is necessary to calculate both diversion credits and Dairy Stewardship Funding for distribution to the regions.
Correspondence has been received from the Town of Clark’s Harbour advising that it was the decision of their Council to join with the Municipality and not provide Waste Check with any information on solid waste until such time as diversion credits are paid to the Town, in the amount that is acceptable to the Town.
Resolution C030419
Moved by D. Hunt and seconded by W. Smith that Municipal Council send a letter to the Department of Environment and Labour explaining the Municipality’s situation regarding diversion credits, and advise that we will not be providing requested information until such time as the matter has been resolved, and that this letter be copied to the Town of Clark’s Harbour, Town of Yarmouth, MLA Cecil O’Donnell and the Minister of Environment and Labour.
Motion carried.
Page 8, Regular Meeting of Council, April 9, 2003
NOTICE OF CONSIDERATION OF POLICIES
As a result of the policy review carried out by the Finance Committee, Notice was given that consideration of amendments to the following policies will take place at the next meeting of Council:
- Policy #3 “Tax Collection and Tax Sale Policy” - revised
- Policy #11 “Policy Re: Court Appearances and Representation
- revised
- Policy #12 “Policy Re: Sale of Municipal Property” -
revised
- Policy #16 “Guidelines for Funding and Awarding a Bursary”
- revised
- Policy #17 “Policy Re: Recognition of Volunteer Fire Departments
and Volunteer
Emergency Service Providers” - revised
- Policy #33 “Returning Officer” - revised
- Policy #39 “Hiring Policy” - revised
- New Policy - “Grants to Organizations”
CLOSED SESSION RE: PERSONNEL MATTER
A Closed Session of Council was held to deal with a personnel matter.
The Regular Session of Council was called back to order.
YEARLY INCREMENT
Resolution C030420
Moved by F. Bower and seconded by L. Halliday that the yearly increment be approved for Robert Williams, Landfill Attendant, effective April 1, 2003.
Motion carried.
ADJOURNMENT
Moved by F. Bower that the meeting adjourn.
The meeting was adjourned at 8:25 p.m.
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