Minutes of the Regular Meeting of Barrington Municipal Council
held
in the Council Chambers, in the Administrative Centre, in Barrington,
N.S., on Monday, August 14, 2006.
The meeting was called to order by the Warden at 7:00 p.m.
COUNCILLOR RESIGNATION
The Warden informed Council that Fred Bower has resigned as Municipal
Councillor effective August 9, 2006.
The Warden then informed members that it is now necessary to elect a
new Deputy Warden.
ELECTION OF DEPUTY WARDEN
Moved by S. Strang and seconded by L. Stewart that Councillor Donna
LeBlanc-Messenger be nominated for the position of Deputy Warden.
The nomination was accepted by Councillor Messenger.
Moved by S. Strang and seconded by D. Messenger that Councillor Eddie
Nickerson be nominated for the position of Deputy Warden.
The nomination was accepted by Councillor Nickerson.
After a call of three more times, no further nominations were received.
Both nominees were given an opportunity to address Council.
Consistent with Policy No. 52 “Council Meetings and Proceedings
Policy” the election of Deputy Warden was determined by secret
ballot. It was agreed that the Clerk and Deputy Clerk act as
scrutineers.
As a result of the vote by secret ballot ,Eddie Nickerson was declared
elected Deputy Warden as he received the majority of votes.
Moved by S. Strang and seconded by E. Nickerson that the Clerk be
instructed to destroy the ballots used this evening.
Motion carried unanimously.
The oath for Deputy Warden was then administered.
Page 2, Regular Meeting of Barrington Municipal Council, August 14, 2006
ROLL CALL
The Clerk reported that all councillors representing all districts of
the Municipality were present with the exception of the two vacancies
existing in districts 1 and 4.
- Warden Louise Halliday
- Deputy Warden Eddie Nickerson
- Councillor Donna LeBlanc-Messenger
- Councillor Larry Stewart
- Councillor Sean Strang
- Brian Holland, Municipal Clerk
- Lesa Rossetti, Deputy Clerk
DECLARATION OF CONFLICT OF INTEREST
There were no declarations of conflict of interest declared at this
time.
APPROVAL OF MINUTES
Moved by S. Strang and seconded by L. Stewart that the minutes of the
Regular Council Meeting held July 24, 2006 and the Special Council
Meeting held July 31, 2006 be approved as circulated.
Motion carried unanimously.
BY-ELECTION
The Clerk informed members that it will be necessary to carry out a
by-election in District 4 to fill the existing vacancy. It was
suggested that the by-election be held on October 21, 2006.
Resolution C060801
Moved by L. Stewart and seconded by S. Strang that the by-election to
be held in District 4 be held on October 21, 2006 and that the last
provincial list of electors be used.
Motion carried unanimously.
The Clerk informed members that he has been in conversation with Sherry
Sears, Returning Officer for the by-election currently being carried
out in District 1 and she may be interested in carrying out the
by-election in District 4. Mrs. Sears will give us her decision
in the very near future.
CORRESPONDENCE
Nova Scotia Business Inc.
The Clerk informed members that correspondence has been received
indicating that Steven Lund, President and CEO of Nova Scotia Business
Inc. will be in Shelburne on Wednesday, August 16, 2006 to meet with
mayors, wardens, RDAs and CBDCs to determine the issues concerning
Shelburne County.
Page 3, Regular Meeting of Barrington Municipal Council, August 14, 2006
Resolution C060802
Moved by L. Stewart and seconded by E. Nickerson that the Warden be
authorized to attend this meeting and that her expenses be paid by the
Municipality.
Motion carried unanimously.
C.S.I. Causeway
In advance to the meeting each member was provided with a copy of a
letter received from the Nova Scotia Department of Transportation and
Public Works regarding the Cape Sable Island Causeway. The letter
was from Mr. Ian MacCallum, Environmental Analyst. The letter
advised that he visited Cape Sable Island on March 13, 2006 to look at
conditions at North East Point near the Cape Sable Island
Causeway. The letter advised that the Department of
Transportation and Public Works is not prepared to initiate engineered
mitigation to prevent infilling of the cove or further extension of the
sandspit. The Department is suggesting the following actions be
taken:
- that the Municipality take part in a beach and dune
protection program, which may include a partnership with DNR, to manage
the use of the beach and dunes and raise community awareness of the
need for their protection;
- that the Municipality revisit the trail network and
boardwalks proposed by DNR in their correspondence to the Municipality
in May 2005 in order to protect and enhance the growth of beach grasses
on the spit and retain sand in the dune system;
- that DNR, the Municipality and DTPW monitor the
success of the dune protection program, and the rate and direction of
the growth of the spit, the dune grasses and the mouth of the cover; and
- that the Municipality discuss with the Department
of Environment and Labour possible sources of contaminated materials
that may be discharging to the west of Cape Sable Island Causeway to
form the deposits you have described.
Resolution C060803
Moved by D. Messenger and seconded by S. Strang that this matter be
referred to the next meeting of the Committee of the Whole for further
discussion.
Motion carried unanimously.
Financial Reporting and Accounting Manual
The Clerk informed members that Service Nova Scotia & Municipal
Relations have made changes to the accounting system for Nova Scotia
municipalities. As a result of these changes submission deadlines
have been extended to September 30, 2006.
Page 4, Regular Meeting of Barrington Municipal Council, August 14, 2006
TIANS
The Clerk informed members that the 2006 Annual TIANS Conference will
be held December 3 - 5, 2006 in Halifax.
Resolution C060804
Moved by E. Nickerson and seconded by S. Strang that the V.I.C.
Manager, Diane Smith, be requested to attend this conference.
Motion carried unanimously.
Rural Caucus Funding
It was reported that a copy of a letter has been received from the
Region of Queens which was addressed to the Union of Nova Scotia
Municipalities regarding funding. The Region of Queens is
requesting that funding for the Rural Caucus be provided by the Union
of Nova Scotia Municipalities. The letter further stated that the
current Caucus setup is a formal part of the UNSM and should be funded
from the general revenues of the organization.
It was noted that the Municipality of Barrington has taken a very
similar stand on the request.
Resolution C060805
Moved by E. Nickerson and seconded by L. Stewart that a copy of the
letter from this Council addressed to the Rural Caucus regarding the
request for funding be forwarded to all rural municipal units in Nova
Scotia.
Motion carried unanimously.
CCTV Recording System
The Clerk informed members that a response has now been received from
the Department of Justice stating that their department is not
responsible for the maintenance or upgrade of municipal police lock-ups
and therefore will not be covering the cost of the installation of a
CCTV system.
The letter further advised that the installation of CCTV recording
systems in all police lock-ups is currently under review by the
Provincial Integrated Lockup Committee. This review when complete
anticipates such systems will be mandatory.
Resolution C060806
Moved by S. Strang and seconded by E. Nickerson that this matter be
referred to the Committee of the Whole for further discussion.
Motion carried unanimously.
South West Nova Transition House Association
The Clerk informed members that a thank you letter has been received
from the South West Nova Transition House Association thanking council
for their grant of $2,000.00.
Page 5, Regular Meeting of Barrington Municipal Council, August 14, 2006
Heritage Property
The Clerk informed members that a letter has been received from David
and Angela Fry requesting permission to re-roof their heritage home
located at 1107 Centreville. This request would normally be dealt
with by the Heritage Advisory Committee but since they are not
scheduled to meet again until September the request is being presented
to Council.
Resolution C060807
Moved by D. Messenger and seconded by S. Strang that David and Angela
Fry be granted approval to re-shingle and carry out repairs to the roof
of their heritage home located in Centreville, as per their request.
Motion carried unanimously.
REPORT OF WARDEN
The Warden provided a brief report of her activities since the last
meeting of Council.
COMMITTEE REPORTS
Seniors Garden Party
Councillor Messenger informed members that she attended the Seniors
Garden Party held in Clark’s Harbour on August 8, 2006.
Community Health Care Advisory Committee
Councillor Messenger gave a brief report on the last meeting of the
Community Health Care Advisory Committee. The committee continues
to review the doctor incentive package and doctor recruitment.
She reported that Dr. Steven Lee will be coming to the area on August
27th and will be here on a locum from the 28th of August until the end
of October.
Hiring Committee Meeting
Recreation Director Vacancy
Resolution C060808
Moved by S. Strang and seconded by D. Messenger that the Municipality
hire Eric MacKenzie for the position of Recreation Director and name
Jennifer Spencer as the alternate for the position.
AFFIRMATIVE
NEGATIVE
Louise Halliday
Eddie Nickerson
Donna LeBlanc-Messenger Larry
Stewart
Sean Strang
Motion carried.
Page 6, Regular Meeting of Barrington Municipal Council, August 14, 2006
Committee of the Whole Council
CED Centre/Library
Resolution C060809
Moved by S. Strang and seconded by E. Nickerson that the engineer, Mark
MacIsaac, be paid the additional $1,143.99, which includes H.S.T., for
engineering services provided between February 28, 2006 and July 26,
2006.
Motion carried unanimously.
Tax Write-Off
Resolution C060810
Moved by S. Strang and seconded by L. Stewart that the Municipality
write off the outstanding taxes of $30.95 on the Glenwright Nickerson
Memorial Ball Field as they are deemed to be uncollectible.
Motion carried unanimously.
Discover Shelburne County
Resolution C060811
Moved by S. Strang and seconded by D. Messenger that the Municipality
become a member of Discover Shelburne County and pay the required
membership fee of $50.00.
Motion carried unanimously.
Arena Secretary
Resolution C060812
Moved by S. Strang and seconded by L. Stewart that Shelly Atwood be
made full-time Arena Secretary and qualify for pension and medical
benefits immediately, if acceptable to our insurer.
Motion carried unanimously.
Phil Scott Sign
Resolution C060813
Moved by S. Strang and seconded by D. Messenger that a letter of
congratulations be sent to Darren Hudson congratulating him on his
accomplishment of becoming World Logrolling Champion for a second
consecutive year.
Motion carried unanimously.
Page 7, Regular Meeting of Barrington Municipal Council, August 14, 2006
Stage Coach Inn
Resolution C060814
Moved by S. Strang and seconded by D. Messenger that a letter be
provided to the owner of the Stage Coach Inn in support of his
application for licensing as a Community Based Option Home for senior
citizens in our area.
Motion carried unanimously.
Road Name
Resolution C060815
Moved by S. Strang and seconded by D. Messenger that a new street in
Anthony Mini Home Estates Mobile Home Park which is to connect to the
eastern side of Forest View Drive parallel to the Forest Ridge School
property be name Michael Avenue.
Motion carried unanimously.
McGray Avenue
Councillor Stewart informed the Clerk of a complaint he had
received. The complainant advised that one of the lights along
McGray Avenue has become loose, one post has been broken off,
bushes and grass in the area are high and need to be cut, and litter in
the area needs to be picked up.
The Clerk informed members that he will have Municipal Staff deal with
the concerns.
NEW BUSINESS
Tenders - Spruce Drive Road Upgrade
The Clerk informed members that an advertisement had been placed in the
Coast Guard Newspaper calling for tenders for the Spruce Drive Road
Upgrade Project. The deadline for tenders was August 14, 2006 at
4:00 p.m.
Tenders were opened by the Warden and were as follows:
- Eugene Newell and Sons Construction Ltd.
- $70,175.16, plus H.S.T.
- Harlow Construction Limited
- $116,814.00,
plus H.S.T.
- Vaughne Lake Construction
Limited -
$84,464.50, plus H.S.T.
Resolution C060816
Moved by L. Stewart and seconded by S. Strang that the tenders received
be reviewed by the engineer and the lowest tender be accepted subject
to it meeting specifications of the tender call.
Motion carried unanimously.
Page 8, Regular Meeting of Barrington Municipal Council, August 14, 2006
Tenders - Owaissa Park Fence
The Clerk informed members that tenders were called for the supply and
installation of the Owaissa Park fence. Deadline for tenders was
August 14, 2006 at 4:00 p.m. Four (4) tenders were
received.
Conflicts of Interest
Warden Louise Halliday
The Warden declared conflict of interest since one of the tenders
received was from her brother-in-law.
The Warden turned her chair over to the Deputy Warden, vacated her seat
and proceeded to the spectator area.
Councillor Donna LeBlanc-Messenger
Councillor Donna LeBlanc-Messenger also declared conflict of interest
since one of the tenders was received from her employer.
Councillor Messenger vacated her seat and proceeded to the spectator
area.
The tenders were then opened by the Deputy Warden and were as follows:
- Maritime Fence:
- Option #1, Iron Eagle Model
Silver - $30,900.00, plus H.S.T.
- Option #2, Iron Eagle Model
2110 -
$31,831.00, plus H.S.T.
- Eastern Fence Erectors Limited:
- Style Eagle
2110
- $29,375.00, plus H.S.T.
- Wiles Welding Ltd.:
- Option #1
- $26,000.00, plus H.S.T.
- Option #2
- $26,500.00, plus H.S.T.
- Option #3
- $31,000.00, plus H.S.T.
- Wilson’s Shopping Centre
- Eagle 2110
- $37,699.00, plus H.S.T.
Resolution C060817
Moved by S. Strang and seconded by L. Stewart that the lowest tender be
accepted subject to it meeting all requirements of the tender call.
Motion carried unanimously.
The Warden then returned to the chair.
Councillor Donna Messenger also returned to the table.
Page 9, Regular Meeting of Barrington Municipal Council, August 14, 2006
JOINT EMO COORDINATOR
The Clerk informed members that an advertisement was placed in the
Coast Guard Newspaper for the position of Joint EMO Coordinator.
Two applications were received which were from the following:
- James P. Newell, Cape Sable Island
- Marvin J. Blades, Baccaro
The Clerk informed members that interviews were conducted by the Joint
EMO Executive Committee the last time an Emergency Measures Coordinator
was hired.
Resolution C060818
Moved by S. Strang and seconded by L. Stewart that the Joint EMO
Executive Committee interview the two applicants and make a
recommendation to both councils.
Motion carried unanimously.
INDOOR SOCCER PROGRAM
In advance to the meeting each member was provided with a copy of an
email addressed to Ray Green from Shelly d’Eon, President of the
Rosalin Nickerson Care Fund, and coach of the soccer program.
Mrs. d’Eon advised that she is finding it very difficult to offer
her indoor soccer program to the children of Forest Ridge Academy due
to the restrictions put in place regarding insurance coverage,
therefore she is requesting the assistance of the Municipality of
Barrington. She is requesting that the indoor soccer program be
offered as a Recreation Department program and be covered under the
Municipality’s insurance policy. This would allow her to
offer the program at Forest Ridge Academy as well as the new Barrington
Municipal High School. She is proposing that the Recreation
Department collect all the money that is raised during the fall and
spring soccer programs, with the understanding that the money will be
donated back to the Rosalin Nickerson Care Fund.
Resolution C060819
Moved by D. Messenger and seconded by S. Strang that the request from
Shelly d’Eon be referred to the Committee of the Whole for
further consideration.
Motion carried unanimously.
INTERVIEW MICHAEL HENNIGAR RE: SEWER SERVICES
Mr. Hennigar appeared before Council and requested clarification on
Section 338 of the Municipal Government Act, Section 3.16 of the
Subdivision By-Law, Section 15.03 of the Subdivision By-Law and the
Mobile Home Park By-Law.
Mr. Hennigar indicated that he felt that the sections were contrary to
one another and requested clarification.
Much discussion took place regarding this matter.
Page 10, Regular Meeting of Barrington Municipal Council, August 14,
2006
Resolution C060820
Moved by D. Messenger and seconded by E. Nickerson that the request
received from Michael Hennigar be referred to the Committee of the
Whole for further discussion and that Gary Saunders, Municipal Planner,
and Mike Hennigar both be invited to be present.
AFFIRMATIVE
NEGATIVE
Louise Halliday
Sean Strang
Donna LeBlanc-Messenger
Eddie Nickerson
Larry Stewart
Motion carried.
It was agreed that this matter be placed on the agenda for discussion
at 7:00 p.m.
To ensure that Mr. Hennigar’s questions are addressed, he was
requested to put his questions in writing. A copy of Mr.
Hennigar’s questions will be forwarded to the Municipal Planner
in advance to the meeting.
CLOSED SESSION OF COUNCIL
The Regular Council Meeting was adjourned in order to hold a Closed
Session of Council.
At this time a Closed Session of Council was held to deal with a legal
matter and personnel matter.
The Regular Council Meeting was called back to order.
SIDEWALK - BARRINGTON PASSAGE
The budget contains provisions for a sidewalk to be constructed in
front of the new library. Question was raised as to whether the
tender should require the contractors bidding to provide a security
deposit.
Resolution C060821
Moved by D. Messenger and seconded by L. Stewart that when calling for
tenders for the extension of the sidewalk in Barrington Passage that
the contractors be required to provide a security deposit of 10%.
Motion carried unanimously.
Page 11, Regular Meeting of Barrington Municipal Council, August 14,
2006
ADJOURNMENT
Moved by D. Messenger that the meeting adjourn.
The meeting was adjourned at 9:55 p.m.
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