The meeting was called to order by the Chairman at 7:00 p.m. with the following members present:
- Warden Sterling Belliveau
- Deputy Warden Eddie Nickerson
- Councillor Angus Atkinson
- Councillor Louise Halliday
- Councillor Dwayne Hunt
- Councillor Wayne Smith
- Brian Holland, Municipal Clerk
Absent was Councillor Fred Bower due to work commitments.
CHANGES TO AGENDA
It was agreed that the following changes would be made to the agenda:
1. Item 6 - El Paso Canada Presentation has been deferred to the Council Meeting of August 14, 2002.
2. Closed Session: Re: Legal Matter at 8:00 p.m. to be added.
3. The following Matters arising from the Minutes are added:
- Station Road Property
- Loran Station Environmental Assessment
- D.O.T. Road Payments
4. The following matters of correspondence are added:
- Pete's Marine Variance
- H & H Recovery Re: Blue Bags
APPROVAL OF MINUTES
Moved by D. Hunt and seconded by L. Halliday that the minutes of the last previous Regular Council Meeting held July 10, 2002 be approved as circulated.
Motion carried.
MATTERS ARISING FROM THE MINUTES
Station Road Property
Correspondence has been received from the Nova Scotia Department of Transportation and Public Works indicating that the Municipality's request to purchase lands on Station Road, in Barrington Passage, has received approval in principle and has been forwarded to the Government Services, Real Property Services office, to initiate the disposal process according to their policy.
Page 2, Regular Meeting of Council, July 24, 2002
The survey of the property will be revised at the suggestion of the Government Services Officer so that it includes a small adjoining piece of property at the end of Station Road.
The surveyor has been contacted and has assured the required revision will be done within the next two (2) weeks.
This information is provided for members so that they are aware of the progress of this transaction.
Loran Station Environmental Review
A copy of the Environmental Review completed on the Loran Station in Baccaro has been forwarded to the Municipality from the Federal Department of Public Works and Government Services Canada. The Executive Summary of this review indicates that the detailed evaluation form has been completed and the site has been classified as a medium/low risk potential.
It was indicated that the Baccaro Storage Compound property has environmental liability from the existence of heavily leaded paint on the dwelling, garage, operations buildings and drinking well shed. The site also has potential environmental liability associated with metal impacted soils surrounding each of the buildings. The site has environmental liability associated with hydrocarbon impacted soils beneath the fill pipes for the AST inside the dwelling and near the AST located outside the operations building. The report also indicated that it is not anticipated that any of the potential concerns for contamination have migrated to other properties adjacent to the site.
This assessment will be kept on file in the Municipal Office.
D.O.T. Contract Re: Road Payments
Information has been obtained regarding this contract. An agreement was signed with the Province in March 1995 by which the Municipality agreed to pay a fee per kilometre, in return for which the Province agreed to maintain a list of roads, including snow and ice removal, but exclusive of expenditures deemed by the Province to be of a capital nature, for 11.09 kilometers of highway.
A list of the roads to which this agreement applies is attached for members information.
Further information is being obtained from the local engineer for the Department of Transportation & Public Works to determine how much is actually being spent on the maintenance of these roads.
DAVID QUINLAN INTERVIEW RE: FIREWORKS DISPLAY
Mr. Mr. Quinlan appeared briefly before Council in order to request that the Municipality put on a fireworks display on the Labour Day weekend at the Cape Sable Island Causeway. He indicated that he felt this would be an event the Municipality could put on every year for the community. It was indicated to Mr. Quinlan that there was a fireworks display held each year at the Barrington Municipal Exhibition in mid August.
Mr. Quinlan was referred to the Recreation Facilities Manager for further discussion of this matter.
Page 3, Regular Meeting of Council, July 24, 2002
CLOSED SESSION RE: POTENTIAL LEGAL MATTER
Council adjourned to the Jury Room for a closed session with Joanna Goreham, Helen Goreham and Jane Goreham.
At 8:55 p.m. the Council returned to open session.
Moved by L. Halliday and seconded by W. Smith that the Municipality pay the rent and phone bill at the temporary location of her business, for Joanna Goreham, for a period of two (2) months on a "without prejudice" basis in order to mitigate the current circumstances for Mrs. Goreham and in order to provide time for these circumstances to be evaluated.
Motion carried.
It was also agreed that Council would meet with the Municipal Solicitor regarding this matter on Monday, July 29, 2002, at 6:00 p.m., prior to the Finance & Administration Committee Meeting.
PROPOSED BUTLER'S ROAD DEVELOPMENT
The following motion which had been tabled at the previous Council Meeting was brought forward for consideration of members.
Moved by W. Smith and seconded by Louise Halliday that the Municipality extend the Municipal trunk sewer line up Butler's Road a distance of approximately 1000 feet to the developer's property, providing the developer pays 50% of the cost of installation and construction and providing that the maximum amount paid by the Municipality would be 50% of the installation and construction cost or $50,000.00, whichever is least.
Members had requested that the following information be provided prior to their consideration of this motion:
1. The estimated cost of extending the sewer.
2. Are property owners in favour of the sewer?
3. Is funding available under the Canada/Nova Scotia Infrastructure Works Program?
The information obtained is as follows:
1. An estimated cost of extending the sewer up Butler's Road obtained from a local contractor was $130,000.00.
2. The following property owners were contacted: Mr. William Brown, whose property is assessed in the name of Timothy Bert, Miss Gertrude Smith, Mr. Douglas Hopkins, and Mrs. Joyce Christie. Unsuccessful attempts were also made to contact other property owners on the road. Miss Smith did not indicate any preference or comment one way or the other for the extension of the sewer line. Both Mr. Brown and Mr. Hopkins stated that they were definitely against extending the sewer line up Butler's Road. Their objections were primarily economic based on the fact that they stated that they could not afford to pay for this extension, the connection fees nor the annual sewer charge. Mrs. Christie will respond after discussing the matter with family members.
Page 4, Regular Meeting of Council, July 24, 2002
3. The extension of the sewer line qualifies as a project under the Canada/Nova Scotia Infrastructure Works Program; however, there is no quarantee that the project would be funded by this program or when an application for this project might be approved under the program.
There followed some discussion regarding the extension of the municipal sewer up Butler's Road.
The motion previously tabled was then put to Council.
Motion defeated.
CORRESPONDENCE
Letters of thanks from Archelaus Smith Historical Society & Yarmouth Site School of Nursing
Correspondence has been received from the Archelaus Smith Historical Society and from the Yarmouth Site School of Nursing extending their thanks and gratitude to the Municipality for the grants made to these organizations.
Chapel Hill Historical Society
Correspondence has been received from the Chapel Hill Historical Society. The society is requesting the Municipality erect two (2) signs on Municipal property at the location near the site of the UFO Siting in 1967. These signs will indicate that this is the location of this siting and will promote the area for tourists.
Moved by L. Halliday and seconded by E. Nickerson that the Municipality install signs as requested by the Chapel Hill Historical Society and that the cost of installation of these signs be paid for from the District 2 Community Grants Fund.
Motion carried.
H.& H. Recovery Re: Blue Bags
Correspondence has been received, by fax, from H. & H. Recovery Ltd. regarding blue bags. H. & H. Recovery Ltd. will be eliminating the use of blue bags from their facility effective September 1, 2002. The company is requesting the Municipality's support with advertising in the local media outlets that would alert Municipal residents.
Moved by D. Hunt and seconded by L. Halliday that the Municipality advertise the banning of blue bags effective September 1, 2002 as requested by H. & H. Recovery Ltd.
Motion carried.
There was some discussion and question was raised as to whether blue bags could then be used for disposal of garbage similar to green bags now being used. This matter will be further investigated.
Page 5, Regular Meeting of Council, July 24, 2002
Pete's Marine Electronics Ltd. Variance Request
Correspondence has been received from the Municipal Development Officer regarding a variance request by Pete's Marine Electronics in Barrington Passage. The Municipality is receiving correspondence on this matter because the Municipality owns property which is immediately across the road from Pete's Marine Electronics and is required to be notified under the Municipal Planning Strategy and Land Use By-Law.
Pete's Marine Electronics has requested a variance be granted from a side yard requirement of 10 feet down to 5.5 feet on either side of a proposed new building. This variance has been granted by the Municipal Development Officer under the requirements of the Municipal Planning Strategy and Land Use By-Law and Subdivision By-Law.
Moved by W. Smith and seconded by L. Halliday that the Municipality not appeal this variance as Council does not take any exception to the variance being granted.
Motion carried.
REPORT OF WARDEN
The Warden gave a brief report of his activities since the last previous council meeting.
On July 16, 2002 he attended two (2) functions. In the afternoon a presentation by Trans Canada Pipeline regarding the transmission of natural gas from the offshore of Nova Scotia to the northeastern United States, and on the evening of July 16, 2002 he attended the Waste Check Session put on for local businesses at the Barrington Municipal Library.
As a result of the Warden's report, regarding the presentation by Trans Canada Pipeline, there was some discussion concerning the transmission of natural gas through Shelburne County and its effect on local residents and the environment.
Moved by E. Nickerson and seconded by W. Smith that the Municipality request the province put a transparent process in place to answer the concerns of municipal units and local residents and further request the support of other municipal units in our area for this request.
Motion carried.
It was agreed by members that this request would be forwarded to the Premier and correspondence would be sent to the other municipal units in the region requesting their support of this request.
COMMITTEE REPORTS
Waste Check Session
Councillor Halliday reported that she attended the Waste Check Session held on July 16, 2002 at the Barrington Municipal Library. There were six (6) people in attendance, two of whom were municipal councillors. The disposal of waste and the recyling of waste was discussed with a presentation made by Amy Hillyard, who is the Waste Reduction Coordinator for Waste Check and by Lauchie Mitchell, who is the local inspector with the Department of Environment.
Page 6, Regular Meeting of Council, July 24, 2002
Finance and Administration Committee
Councillor Atkinson reported on the recommendations being made by the Finance and Administration Committee.
Matron of Lock-Up
Moved by A. Atkinson and seconded by L. Halliday that Municipal staff members endeavor to find suitable personnel to serve as matrons of Lock-up.
Motion carried.
Appointment of Auditors
Moved by A. Atkinson and seconded by W. Smith that the Municipality tender for auditors for the next three (3) year period.
Motion carried.
Gymnasium Enhancement
Moved by A. Atkinson and seconded by W. Smith that the Municipality notify the School Steering Committee that the Municipality cannot at the present time support a gymnasium enhancement to increase the size of the gymnasium from 8,400 sq. ft. to 10,500 sq. ft. because the proposed size of the gymnasium appears to be sufficient to meet the needs of the high school and the community.
Motion carried.
It was suggested that the letter transmitting this decision to the School Steering Committee also contain the committee's various reasons for not supporting this request. A draft letter will be prepared for review of councillors before it is sent.
Notice for amendments to Policy #44 "Payroll Deduction Policy"
Moved by A. Atkinson and seconded by D. Hunt that notice of consideration of amendments to Policy #44 "Payroll Deduction Policy" now be given and that these amendments will be considered at the next subsequent council meeting.
Motion carried.
Building Inspector Annual Report
Moved by A. Atkinson and seconded by E. Nickerson that the Building Inspector provide an annual report to Council at a council meeting each year.
Motion carried.
Page 7, Regular Meeting of Council, July 24, 2002
C.S.I. Sewer
Moved by A. Atkinson and seconded by W. Smith that the Municipality designate $50,000.00 from the Special Reserve Fund Capital for the purpose of potential engineering and survey costs to develop a C.S.I. Sewer application to other levels of government.
Motion carried.
Barrington Municipal Exhibition Request
Moved by A. Atkinson and seconded by D. Hunt that the request from the Barrington Municipal Exhibition for further funding from the Community Grants Fund be denied because the exhibition has already received $3,000.00 from the Community Grants Fund during the previous year, an annual grant from the current year's budget of $1,250.00, and an interest free loan during the current year of $15,000.00. It is the sentiment of Council that this is sufficient support for the Barrington Municipal Exhibition at the present time.
Motion carried.
Bethel Pentecostal Assembly Request
Moved by A. Atkinson and seconded by D. Hunt that a grant of $900.00 be provided from the District 4 Community Grants Fund to the Bethel Pentecostal Assembly, in Baccaro, for the purposes of installing a wheelchair ramp and fixing basement windows in their church.
Upon request of two members the division was recorded on this motion.
FOR AGAINST
Councillor Angus Atkinson Deputy Warden Eddie Nickerson
Warden Sterling Belliveau
Councillor Louise Halliday
Councillor Dwayne Hunt
Councillor Wayne Smith
Motion carried.
Capital Budget
The three year Capital Budget for the Municipality had previously been prepared and circulated to members for their discussion and review. A copy of the proposed three year budget is attached and forms part of these minutes.
Moved by A. Atkinson and seconded by L. Halliday that the three year Capital Budget of the Municipality be approved.
Motion carried.
Page 8, Regular Meeting of Council, July 24, 2002
Dial-A-Ride
The Dial-A-Ride program was discussed at the July 17, 2002 Finance and Administration Committee Meeting. At that time it was indicated during the discussion that there are other organizations doing work in the area seeking transportation for handicapped individuals in the community.
Moved by A. Atkinson and seconded by W. Smith that the Municipality obtain information from Bay Side Home regarding how much their van is used and the availability of it for this purpose and also to determine from the South West Shore Development Authority if a Needs Analysis for transportation for handicapped citizens has been conducted in this area; and if so, to obtain a copy of it.
Motion carried.
Moved by A. Atkinson and seconded by L. Halliday that the Municipality inform Mr. Emil Degenhardt that the Municipality regrets that it cannot at the present time find funds to support his request and that the Municipality in any case does not wish to support a private enterprise at this time.
Motion carried.
Signage
Moved by A. Atkinson and seconded by E. Nickerson that the Municipality install signs directing people to the Baccaro Light at the following locations:
1. at Clyde River on Highway 103,
2. at the one lane bridge in Port Clyde on the Port LaTour Road; and
3. at the intersection of the Port LaTour Road and the Villagedale Road.
Motion carried.
Moved by A. Atkinson and seconded by W. Smith that the Municipality write Fort St. Anne and request the people in charge of the National Historic Site at Fort St. Lois in Port LaTour to erect five (5) signs directing tourists to this site at the following locations:
1. the Barrington end of Villagedale Road,
2. the Port LaTour end of the Villagedale Road,
3. on Highway 103 at Clyde River,
4. at the one lane bridge in Port Clyde; and
5. at the intersection of the Port LaTour Road and Villagedale Road.
Motion carried.
Report of Clerk
Moved by A. Atkinson and seconded by E. Nickerson that the Municipal Clerk provide a monthly report at a Council meeting.
Motion carried.
Page 9, Regular Meeting of Council, July 24, 2002
Grievance Procedures
Moved by A. Atkinson and seconded by D. Hunt that Municipal Staff draft a policy so that grievance procedures are in place and are the same for all municipal employees.
Motion carried.
C.S.I. Sewer Committee
Deputy Warden Nickerson reported on the activities and recommendations of the C.S.I. Sewer Committee. The committee held a meeting on July 22, 2002 at which Mr. Mark MacIsaac, an engineer who is a qualified person designing on-site septic systems, and Mr. Bob Petrie who is the Area Manager for the Department of Environment and Labour, were in attendance.
The Deputy Warden informed members that the Committee discussed alternate provisions for on- site septic systems with these individuals.
Moved by E. Nickerson and seconded by W. Smith that the Municipality have ABL Environmental Ltd. revise its Wastewater Management Study for Cape Sable Island to change the design and to determine the estimated cost of implementing a Wastewater Management District without involving the Town of Clark's Harbour sewage treatment plant.
Motion carried.
It was indicated to members at this time that the fees of ABL Environmental Ltd. for these changes would be paid for out of the funds previously designated from the Special Reserve Fund Capital for this purpose.
Community Health Care Advisory Committee
Deputy Warden Nickerson also reported on the activities of the Community Health Care Advisory Committee.
A motion was made at the Community Health Care Advisory Committee Meeting of July 16, 2002 for a basic incentive package to be provided to doctors who are being recruited to the area. This package would include up to $2,500.00 for moving and travel expenses and one (1) month free rent for accommodations for new physicians. It would also include one (1) month's free rent for an office at the Community Health Centre for new physicians who located in the Health Centre.
There followed some discussion regarding this motion and whether or not it needed to be approved by Council.
During the discussion Deputy Warden Nickerson resigned from the Community Health Care Advisory Committee.
Moved by W. Smith and seconded by D. Hunt that an incentive be offered to Dr. Kambli in the amount of up to $2,500.00 to cover moving and travel expenses and one (1) month free rent for an office at the Community Health Centre and one month's free rent for her accommodations. The receipts must be provided to substantiate moving and travel expenses.
Motion carried.
Page 10, Regular Meeting of Council, July 24, 2002
Moved by D. Hunt and seconded by L. Halliday that an incentive be provided to Dr. Mikhael in the amount of up to $2,500.00 for moving and travel expenses and one (1) month's free rent for his accommodations. The moving expenses must be substantiated by receipts.
Motion carried.
There then followed some discussion regarding the publication of tenders for renovations at the Community Health Centre. A tender advertisement appeared in this week's edition of the local newspaper and will also be in next week's edition of the local newspaper. It is anticipated that the tenders will be opened by Council at their meeting on August 14, 2002. These tenders will then be forwarded to the Community Health Care Advisory Committee for evaluation and assessment and a recommendation will be made to Council for Council's approval.
South West Nova District Health Authority Meeting
Councillor Smith reported that he attended a meeting of the South West Nova District Health Authority. This meeting was held for the Phase II kick-off for the renovation and expansion of the Yarmouth Regional Hospital. Councillor Smith indicated that the Ladies Auxiliary of the Hospital had pledged to raise $1 Million Dollars towards this expansion. $3.8 Million Dollars has already been raised publicly towards this project. The hospital will also be installing a new EKG machine and a new bone density scanner in the near future. It was indicated that the Hospital Board wished to have a representative from the Barrington area which it does not have at present.
ADJOURNMENT
Moved by A. Atkinson and seconded by W. Smith that the meeting adjourn at 11:10 p.m.
Motion carried.
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