policies

Property submitted to the Heritage Advisory Committee for consideration will be evaluated on the basis of the
selection criteria detailed herein. A record of the Committee’s evaluation will be kept.

There may be occasions when the Committee determines that a property is worthy of registration even though
it does not meet the selection criteria. These occasions may be most numerous during the first years of the
Committee’s deliberations.

CRITERIA FOR THE SELECTION OF HERITAGE PROPERTY

The following are eligible for registration:

1. AGE

Any extant building, monument, burial grounds or cultural landscape predating 1900.

2. HISTORICITY

a) A property associated with one or more historical personages of local
significance.

b) A property associated with one or more historical events of local significance.

c) A property associated with groups, organizations or institutions of local
historical significance.

d) A property associated with major trends or movements in the Municipality’s
history.

3. ARCHITECTURAL

a) A property that provides an exceptional example of the work of an architect who
has made a significant contribution to the built environment of the Municipality.

b) A property that provides an exceptional example of the work of a master builder
or engineer who has made a significant contribution to the Municipality.

c) A property that provides an exceptional example of an architectural style or
building technique that reflects the qualities and standards of a particular era
in the Municipality’s history.

d) A property that has displayed a sustained relevance to the Municipality and a
landmark fundamentally inseparable from the public’s perception of the culture,
history or lifestyle of the Municipality.

SELECTION GUIDELINES

The following are eligible for registration:

1. CHURCHES and other buildings used for religious purpose.

2. BURIAL GROUNDS

3. RECONSTRUCTED BUILDINGS that display a superior standard of research and
craftsmanship.

4. RELOCATED BUILDINGS provided that their relocation has not affected either the
historicity or architectural value of the property to an unacceptable extent.

5. A building whose historicity or architectural merit has been concealed by later
improvements, is eligible for registration. The nature and value of the improvements,
the availability of research material to support future restorations, the intrinsic
heritage value of the property, and the extent to which the improvement have caused
irreversible damage or loss to the original fabric of the property, are important
considerations in determining the heritage value of the property.

6. The condition (that is, the state of repair) of a property will not be a bar to the
consideration of a property for registration.

7. Extrinsic factors, such as zoning, condition or style of property surrounding a potential
heritage property, accessibility, and potential for reuse, do not affect the eligibility of
a property for registration.

8. Buildings that are the property of the Crown in right of Canada will be eligible for
registration subject to an accord with the Government.

9. Areas such as community gardens, historic waterways, and historic dykelands, are
eligible for registration.

10. Streetscapes and other buildings’ groups whose historical or architectural merit rests in
the relationship of the individual buildings in the group to each other, are eligible for
registration.

11. Statues and other monuments are eligible for registration if they possess an intrinsic
heritage value separate from the person, place or event that they commemorate.

12. Historic ruins, or the remnants of a factory or mill, are eligible for registration.

January 31, 1985

Policy 2 - Repealed

Policy 3

TAX COLLECTION & TAX SALE POLICY

COLLECTION OF OVERDUE TAXES

It shall be the policy of the Municipality of the District of Barrington to collect overdue taxes by Small Claims Court action, by warrant, by tax sale procedure or by applying outstanding debts owed the taxpayer to the taxpayer’s account.

Small Claims Court

Overdue taxes which do not constitute a lien against property may be collected by way of judgement through Small Claims Court.

Warrants for Collection

Overdue taxes which do not constitute a lien against property may be collected by warrant issued by the Treasurer. The warrant can be issued any time within six (6) years from the time the taxes become due and may be acted upon by any police officer, civil constable, by-law enforcement officer or other employee of the Municipality. Warrants are used to seize personal property to satisfy the debt.

The sale of the personal property seized under a warrant must be advertised at least seven (7) days before the sale, by placing an advertisement in the local newspaper. The advertisement is to advise anyone with an interest in the property to contact the municipal office.

Any surplus from the sale of personal property under a tax warrant must be held for thirty (30) days to allow any person with a claim to come forward. A person with a valid claim includes the true owner of the property or the holder of a chattel mortgage or conditional sales contract in respect to the property. If no one comes forward at the end of the thirty (30) day period, the surplus is paid to the person in whose possession the property was when it was seized.

If the warrant cannot be completely collected, the warrant can be used again or another warrant issued.

Application of Debt to Taxpayer

Pursuant to Section 119(3) of the Municipal Government Act, Chapter 18 of the Statutes of Nova Scotia, 1998, a municipality may set off a sum due from a person to the municipality against a claim that person has against the municipality.

Consequently the Municipality will set off amounts owed by the Municipality to a taxpayer against taxes owing to the Municipality by the same taxpayer.

Sale of Real Property

Outstanding rates and taxes which constitute a lien against the property may be collected by way of Tax Sale proceedings.

Outstanding rates and taxes on a mobile home can also be dealt with in this manner.

Tax Sale procedures are outlined below:

Step 1 - Tax Sale List

It shall be mandatory for the Treasurer to put a property, including mobile homes, on the tax sale list when taxes on the property are two (2) full years in arrears. There are two exceptions to this: 1) the Treasurer may ask Council to postpone the sale for up to two years, for special reasons as outlined in Section 134(4) of the Municipal Government Act or: 2) the Treasurer and taxpayer enter into a tax arrears payment arrangement.

Once the Tax Sale List has been certified by the Treasurer, all arrears of taxes, interest and expenses must be paid in full to prevent further tax sale procedures.

The tax sale list must contain the name and address of the person assessed, a brief description of the lot to be sold sufficient to identify and locate it, the amount of the arrears of taxes, including interest and frontage charges, etc. and the years in which the arrears were first levied.

Step 2 - Preliminary Notice

After the Tax Sale List is completed, a Preliminary Notice of Tax Sale must be sent by ordinary mail to the owners (including tenants in common) of property listed on the tax sale list, advising them that taxes are in arrears and giving them a minimum of fourteen (14) days from the date of the notice in which to pay before tax sale procedures commence and additional expenses, such as those for a title search, are incurred.

A copy of the Preliminary Notice of Tax Sale is to be given to the spouse since the Matrimonial Property Act makes it necessary to advise a spouse when a lien is being enforced.

If the property is assessed as Owners Unknown, notice that the property is liable to be sold for rates and taxes must be sent to the Minister of Natural Resources at least 120 days before the date of the tax sale.

Step 3 - Title Search

A title search of the properties on the Tax Sale List for which the taxes have not been paid is to be completed by the Municipal Solicitor upon the expiration of the Preliminary Notice period. A survey of the property may be ordered by the Treasurer if he feels it is necessary to properly identify and describe the property. Both of these costs form part of the expenses of the sale.

Step 4 - Notice of Intent to Sell

Once the title search is completed a Notice of Intent to Sell, explaining that the property is liable to be sold for arrears, shall be sent to the property owner, with a copy to the spouse (if the spouse has not already been notified as an owner) and any person with a mortgage, lien or other interest in the land, such as a judgement, and others identified in the title search.

All Notices of Intent to Sell shall be mailed by “regular mail”. If no address is known, the notice shall be mailed to a tenant or occupant of the property or may be posted in a conspicuous place on the premises. Individuals posting Notices of Intent to Sell shall complete an affidavit outlining details of posting.

When selling properties belonging to owners unknown, the property must also be posted with signs giving notice of the sale. Individuals posting signs shall complete an affidavit outlining details of posting.

The Notice of Intent to Sell shall contain a general description of the property, the amount of arrears of taxes, interest and expenses incurred to date, the year(s) in which they were levied and the name of the assessed owner, a statement that the property is liable to be sold for the arrears, interest and expenses, unless they are paid within sixty (60) days from the date of the notice, an estimate of total expenses that would be incurred if the property is sold for taxes, the proposed date of the sale, a statement to the effect that if the owner challenges the right of the municipality to sell the property, the owner should obtain legal advice and contact the municipality.

A Tax Sale Binder is prepared outlining the detail available for each property scheduled to be sold at Tax Sale. This Binder is to be made available for public viewing.

Advertisement and Notice Requirements before the Tax Sale

Properties to be sold at Tax Sale shall be advertised in two (2) issues of a local newspaper.
An advertisement shall be placed once at least thirty (30) days immediately prior to the Tax Sale and once during the thirty (30) day period prior to the tax sale. The advertisement shall indicate that payment at the tax sale must be by cash, certified cheque, money order, bank draft or lawyer’s trust cheque, only.

Tax Sale

The Tax Sale must be held on the date indicated in the Notice of Intent to Sell. Tax Sales are usually held on a Monday at 10:00 a.m. The person conducting the sale should announce that purchasers will be responsible for paying the costs to prepare and register the Certificate of Sale and the Tax Deed. The right of redemption should be mentioned, if there is a right to redeem.

Municipal council members and employees are not permitted to purchase property at a Tax Sale, nor are their spouses or companies.

If only a deposit is paid (total amount owed to the Municipality), the balance must be paid within three (3) business days or the property is to be listed for sale again. The expenses of the resale are to be deducted from the deposit and the balance refunded after the resale. The owner(s) and encumbrancer(s) will be notified of the new sale date. New advertising and costs for notices are deducted from the deposit and is not added to the municipality’s expenses for the resale.

The Treasurer, on behalf of the Municipality, may bid on properties, if no one else makes a minimum bid of the outstanding rates, taxes, interest and expenses.

HST must be collected on all commercial properties sold at Tax Sale.

A Certificate of Sale must be registered within ten (10) days of the sale. A copy should be sent to owners who are sent a notice of the right of redemption and a copy will be kept in the Tax Sale files for public inspection.

Proceeds of the Tax Sale

The proceeds of the Tax Sale are applied to payment of the arrears of taxes, interest and expenses. The surplus, if any, is deposited in a Tax Sale Surplus Account pending an application to the court to recover it by a person entitled to it. An application to Court to pay out the Tax Sale surplus will usually be made by the former owner(s), but may be a trustee in bankruptcy or some of the heirs of a former owner(s). None of the surplus is paid out until the redemption period, if there is one, has expired. Where there is no application to recover the surplus after twenty (20) years the municipality may use the surplus for a capital purpose. This is provided for by transferring the balance to the capital reserve fund.

The Right to Redemption

Notice of the right to redeem the property and a copy of the Certificate of Sale, must be sent to the original property owner. If taxes are more than six (6) years in arrears at the time of the sale, the original owner does not have a right to redeem the property, but must still be sent a copy of the Certificate of Sale. Payment of the amount to redeem shall be made by cash, money order, certified cheque, lawyer’s trust cheque, debit card, Master Card, American Express and Visa to avoid the complications which could result if payment is made by an NSF cheque.

The right to redemption exists for up to six (6) months after the tax sale. The right to redeem may be exercised by an owner of the property, the holder of a mortgage or other lien or a person with an interest in the land. To redeem the property, the person must pay:

- the sum paid by the purchaser (less any surplus remaining after paying the taxes, interest, expenses and other charges)
- interest at ten (10) percent per annum on the total amount paid by the purchaser.
- taxes and interest for current years taxes. (If tax rate has not yet been set, then a manual calculation must be done using last year’s tax rate.)

- the recording fee for the certificate of discharge.
- all fire insurance premiums paid by the purchaser.
- all sums paid by the purchaser for necessary repairs to the property so long as those repairs were approved by the Treasurer in writing.
- less any rent or other income earned by the purchaser from the property.

If the property was bought by the municipality which is exempt from taxation the person redeeming has to pay the taxes that would have been levied if the municipality were not exempt.

Where the property has been redeemed a Certificate of Discharge is to be recorded in the Registry of Deeds.

The purchaser, once the land is redeemed, is paid the original sum, plus interest, plus the cost of insurance and repairs, less the rent or other income earned.

During the redemption period and after, the purchaser has all the rights of the owner, but as long as the property may be redeemed, the purchaser must insure the buildings. If the purchaser makes repairs which the treasurer has not approved in writing, the purchaser will be unable to recover the cost if the property is redeemed. Once the property is redeemed the purchaser ceases to have any right to it.

Preparation of Tax Deed

A Tax Deed is issued upon the expiration of the Redemption Period. If there is no Redemption Period then the Tax Deed is issued immediately upon the sale of the property. Tax Deeds are recorded in the Registry of Deeds and must be accompanied by an Affidavit of Value.

PARTIAL PAYMENTS

Partial payment is applied to Business Occupancy Taxes first. Next, payment is applied to all other taxes that are not liens. Thirdly, payment is applied to accumulated interest and taxes longest in arrears. In this case, the person paying can designate the property to which the taxes are to be applied. If the taxpayer does not designate a property, the payment is to be applied to the taxes longest in arrears. There is only one exception to this, and that is when taxes are paid on behalf of a person purchasing real property, only the business occupancy taxes levied have to be paid before the balance of the payment can be applied to the payment of the taxes on that property.

TAX CERTIFICATES

The Municipality shall issue Tax Certificates upon request. The Certificate shall certify the amount of rates, taxes, frontage charges, etc. outstanding against a property. The fee charged for Tax Certificates shall be $30.00.

Approved by Council April 23, 2003.

Policy 4

STREET LIGHTING POLICY

1.   It shall be the objective of the Municipal Council to provide street lighting services to all
   portions of the Municipality which are inhabited by year-round residents.

2.   Areas occupied by seasonal dwellings may receive lighting services in a manner
   determined from time to time by the Municipal Council.

3.   The Lighting Program shall generally consist of a light on every second power pole, but
   depending on distance between poles and population density, this may be varied by
   Council from area to area.

4.   A light shall be provided for each new residence or existing residence not currently
   served, upon request from the property owner. The light shall be installed so that it will
   be in a systematic order as additional lights are added in the future to in-fill.

5.   Requests not conforming to item #4 above shall be referred to the Municipal Council for
   their consideration.

6.   The Street Lighting Program shall only be provided on provincially listed and maintained
   highways (government plowed highways) and private roads which have six (6) or more
   year-round residences.

7.   Street lights are to be paid for through the general tax rate for the following:

       - public and private road intersections,
       - public monuments, parks and walkways,
       - areas of public interest.

Amended

January 31, 1985
October 9, 1991
January 13, 1993
August 22, 2005

Policy 5

PRESS RELEASE POLICY

1. It shall be the general policy of the Municipal Council that all press releases or
information provided to the news media shall be by the Warden or Members of
Council.

2. Employees shall only provide information to the news media when it has been
authorized in advance by the Warden or Deputy Warden.

3. The Recreation Coordinator shall act as spokesman for the Recreation Committee in
matters pertaining to recreation as authorized by the Chairman of the Committee from
time to time or by motion of the Committee.

January 31, 1985

Policy 6

POLICY GOVERNING USE OF MUNICIPAL FACILITIES

It is the intent of the Barrington Municipal Council to make available to community organizations within the municipality, the use of the Court Room and Conference Room located in the Administrative Centre, the Program Room located in the Municipal Library and the Sherose Island Recreation Centre for meetings at no cost.

Community organizations shall generally be defined as those non-profit organizations with open membership. It shall also include sports and recreational organizations whose membership is open but limited to the number, such as ball teams.

The facility will also be made available free of charge to the following:

- tenants of the Administrative Centre
- Nova Scotia Legal Aid
- Department of Justice - Small Claims Court
- Federal or Provincial Task Force
- Select Committees of the Legislature
- South Western Regional School Board
- Assessment Appeal Court
- Nova Scotia Utility and Review Board

Facilities shall also be made available to departments and agencies of other levels of government for the prescribed fee indicated below.

ADMINISTRATIVE CENTRE

Room bookings are to be made through the Municipal Office at (902) 637-2015.

There shall be a rental charge for use of the Conference Room or the Court Room, which shall be set at $25.00 per day or part thereof and $15.00 per day or part thereof, for office or other space.

Cheques are made payable to the Municipality of Barrington and shall be paid at the Municipal Office.

Smoking and the use of alcoholic beverages are prohibited.

BARRINGTON MUNICIPAL LIBRARY

The Program Room may be rented for mornings (8:30 a.m. - 12:00 p.m.), afternoons (1:00 p.m. - 5:00 p.m.) And evenings (6:00 p.m. - 10:00 p.m.).

Bookings for the Program Room are to made through the library staff at (902) 637-3348.

There shall be a rental charge for use of the Program Room, which shall be set at $15.00 per session or part thereof.

Cheques are made payable to the Municipality of Barrington and shall be paid at the Municipal Office.

In addition, at the end of each month, the library staff will provide the Municipal Office with a list of all groups who have used the room.

Smoking and alcoholic beverages are prohibited.

SHEROSE ISLAND RECREATION CENTRE

The Recreation Centre is the responsibility of the Recreation and Facilities Manager. The Manager is responsible for bookings, usage and maintenance of the facility.

Businesses who wish to use the facility for meetings will be able to do so at the rate of $50.00 plus HST per day.

Those who wish to use the facility for fundraising events such as dances, etc. or private events, will pay a rental fee of $150.00 plus HST, upon signing the rental contract for the day or evening.

A refundable damage deposit for special events such as weddings, dances, etc. will be taken in the amount of $175.00 upon signing of the rental contract, to cover damages, clean up or any items which may be missing.

Fundraising events sponsored by local non-profit community groups, not including the serving of alcohol, will be subject to a rental fee of $50.00 per day.

Cheques are to be made payable to the Municipality of Barrington and should be paid to the Recreation and Facilities Manager at the Arena Office.

If damage occurs during any functions, in or around the facility, future uses of the facility by the same group will be prohibited upon the decision of the Recreation and Facilities Management Committee.

Social functions involving alcohol must have licensed security in attendance.

All dances involving alcohol must have two (2) licensed security personnel or R.C.M.P. in attendance.

Smoking will only be permitted in the largest room where smoke eaters are present and in use.

Individual organizations are responsible for obtaining any licenses that are required and they are responsible to produce the license permit prior to the event.

Use of the facility may be approved by the Recreation and Facilities Manager and the Warden, or in the absence of one of these two people, then the Chairperson for the Recreation and Facilities Management Committee must be consulted.

Clean up is the responsibility of the organization renting the facility. A clean up time will be issued prior to renting the facility upon a mutual agreement and if not cleaned up satisfactorily by this time, then the clean up costs will be deducted from the security deposit.

Instructors offering programs in the Sherose Island Recreation Centre will be charged the following fee structure for use:

- If there is a fee being charged for the program, then the Instructor will be charged 1/3 of the total revenue taken in.
- If no program fee is being charged, then the Instructor will be responsible to pay $2.00 per person, per use of the facility.

Any requests not covered above, must be submitted to the Recreation and Facilities Management Committee by the applicant.

The authorized users of the facilities shall be responsible for the care of the premises and shall ensure that all lights are out, doors secured and key returned.

The above facilities shall only be available when not required by Council or Committees of Council and must be reserved in advance. Permission is subject to cancellation if required for municipal use.

Approval of Council October 13, 1999

Policy 7

WOOD CUTTING POLICY

1. Permits to cut and/or remove firewood from municipally owned lands shall be granted to
those individuals who meet the qualifications of being a resident or ratepayer and are
using the wood for their own personal use and not for resale.

2. An application must be made in writing on the prescribed form and shall be processed by
the Municipal Clerk.

3. An approved applicant shall be granted a permit to allow not more than eight (8) cords of
wood per household to be cut and/or removed from municipal property free of charge.

4. All permits issued shall expire on June 30th of each year.

5. No cutting shall be permitted within 100 feet of the center line of any road bordering
municipal land in order to retain a green belt.

6. The Council shall have the right to cancel any permit or refuse to issue a permit where
the terms of its issuance have been violated.

7. The Council may from time to time prohibit cutting on certain parcels or portions of
municipal property.

August 28, 1985

Policy 8

                                                                                                               8
ANNUAL REMUNERATION AND EXPENSES FOR
COUNCILLORS, STAFF AND OTHERS

1.    COUNCILLORS ANNUAL REMUNERATION

    - The annual remuneration to be paid to the Warden shall be $20,500.00.
    - The annual remuneration to be paid to the Deputy Warden shall be $17,500.00.
    - The annual remuneration to be paid to Councillors shall be $16,000.00.
    - Annual remunerations shall be reviewed by Council annually, not later than the end of
      March, to determine whether a cost of living adjustment, based on the National
      Consumer Price Index, is to be granted based on statistics as of February of the current
       year.

2.    ALLOWANCE FOR EXPENSES

    That part of the salary or remuneration that is an allowance for expenses incidental to the
    discharge of the duties of such persons as elected officials of the Municipality shall be
    one-third (1/3) of the total salary or remuneration.

3.    DEDUCTIONS

    The deduction to be made from the remuneration of such persons for missing more than three (3)
Council Meetings, or for missing more than three (3) Committee Meetings in a year shall be $100.00
per meeting. No deduction shall be made for meetings missed due to the following causes:

    1.    Employment obligations
    2.    Illness
    3.    Vacation
    4.    Other conflicting municipal business
    5.    Death or illness in the immediate family

4.    TRAVEL ALLOWANCE

    The rate per kilometer as a travel allowance for such persons for actual distance
    traveled once each day to go to and return from, every daily session of a meeting of the
    Council or of a Committee shall be consistent with the Nova Scotia Provincial Mileage
     Rate.

5.    REMUNERATION TO COUNCILLORS FROM OTHER GROUPS

    Where a Council Member is nominated or appointed by the Council to a Board,
    Commission or other position, or is otherwise appointed as a representative of the
    Municipality, any remuneration from that position, to which that Council Member is
    entitled, shall be paid to the Council Member.

6.    REMUNERATION OF EMPLOYEES AND OTHERS ON COMMITTEES

    The remuneration to be paid to non-council members of the public who are appointed to
    Municipal Committees shall be $25.00 per meeting attended, plus expenses, effective
    April 1, 2008.

    Employees required to attend meetings of Council shall be paid $100.00 or Committees shall be paid
     $75.00 for each meeting attended, pursuant to Section 11.04 of the Municipal Personnel Policy.

7.    METHOD OF PAYMENT

    Annual stipends are to be paid to Council Members in equal installments at the same time
    as the regular bi-weekly employee payroll.

    Expenses of Council Members and stipends and expenses of others are to be paid by expense voucher
with the regular monthly payment of expenses.

    Employees shall be paid for attendance at meetings of Municipal Council or Committees, together
    with their regular bi-weekly pay.

8.    CANCELED MEETINGS

    Members who are present to attend a meeting which is forced to be canceled because
    there is no quorum, shall be entitled to payment for travel and expenses.

9.    MEMBERS APPOINTED BY COUNCIL

    Members appointed by Council to other Boards, Committees, Commissions or to attend
    seminars, conferences, etc., shall be entitled to travel expenses, where the expenses are
    not paid by said Board, Commission, etc. The members shall be responsible for
    submitting their claim for travel expenses since there will be no minutes to substantiate
    attendance.

10.    COUNCIL MEMBERS AND STAFF ATTENDING OUTSIDE CONFERENCES, ETC.

    Council Members and Staff attending conferences, seminars and other approved meetings outside of the
Municipality are entitled to payment for travel at the prescribed rate, registration fees, parking and accommodations.
   Meals and tips shall be reimbursed at the rate of $60.00 per day. Receipts shall be required for all expenses, including meals.
   The cost of registration and additional room costs for a spouse shall only be approved for attendance at the
   Annual Conference of the Union of Nova Scotia Municipalities. Expenses of a spouse at any other Conferences,
meetings, etc., shall be the responsibility of the Councillor or staff members. Time spent by staff traveling to Conferences
or seminars outside their regular work hours shall be compensated as outlined in Article 11 of the Personnel Policy.

11.    ADVANCE OF EXPENSES

    Upon request, advances will be issued to be applied towards expenses associated with
    Conferences, seminars, etc. Purchase orders will be issued to cover accommodations
    which will include room, meals and parking only. All personal charges at hotels are to be
    settled at the hotel prior to departure. Advances received will not be deducted from
    regular payroll. Councillors will be billed directly for amounts which they owe the
    Municipality.

12.    EXPENSE ACCOUNT

    An Expense Account in the amount of $500.00 shall be available for use by the Warden. Expenditures from this account
   shall not require prior written approval, but receipts will be required for payment.

Approved by Council    February 24, 1999
Revised May 5, 1999
Revised June 23, 1999
Revised September 11, 2002
Revised August 13, 2003
Revised April 14, 2004
Revised June 13, 2005
Revised July 25, 2005
Revised May 8, 2006

Policy 9

POLICY GOVERNING ADMINISTRATION AND ENFORCEMENT
OF THE BUILDING BY-LAW, BUILDING CODE ACT,
MUNICIPAL GOVERNMENT ACT
AND LAND USE BY-LAW

1. All applications shall be checked to ensure that adequate information has been provided
to identify applicant/owner, location of lot, location of structures to be placed upon the
lot and other requirements as contained in the Land Use By-law.

2. Where work commences on the development of a lot where no development permit has
been issued or the commencement of construction of a structure or the location of a
mobile home where no permit has been issued under the Building By-law then the
following procedure shall be followed:

(a) Immediate personal contact with the owner(s) agent/constructor and By-law requirements explained. Required application forms are to be provided during time of visit.

(b) If there is personal contact with the owner(s) agent/constructor then it is to be followed up by a letter at which time confirmation of the discussion is to be made along with the requirement that completed applications are to be returned and that no work is to be proceeded with.

(c) If personal contact is not possible, then an attempt shall be made to contact the property owner and/or constructor by telephone and to be followed up by notification by letter and required application forms are to be provided. The owner(s) agent/constructor shall be instructed to complete the required forms and that work on the project is to cease until such time as the required permits have been issued.

(d) The Building Inspector shall have the authority to issue a “Stop Work Order” where circumstances warrant it. The “Stop Work Order” shall be personally served on the owner and constructor or mailed to each by registered or certified mail and a copy shall be posted on the property.

(e) If the required documentation is not forthcoming, the Inspector shall monitor the situation and no later than ten (10) days from the date of the letter shall further visit the site to determine whether work has progressed.

(f) If development continues without a Development and/or Building Permit having been issued, then a detailed report and recommendation shall be made to the Municipal Clerk for the action of Council.

Page 2, Policy Governing Administration and Enforcement of the Building By-Law, Building Code Act, Municipal Government Act and Land Use By-Law

(g) The Inspector shall document all proceedings, especially proof of mailing of notices and posting of orders and take photographs.

(h) If work continues after the issue of the “Stop Work Order”, then that fact shall be immediately reported to the Municipal Clerk and the matter shall be dealt with by the Municipal Council at the earliest possible date.

3. The Development Officer/Building Inspector shall follow all required procedures as contained in the Land Use By-law, Building Code Act, Municipal Government Act and Building By-law.

4. It shall be the responsibility of the Council to determine whether legal action is to be taken to enforce the requirements of the Land Use By-law, Building Code Act, Municipal Government Act and Building By-law.

April 27, 1994

Amended May 28, 2003

Policy 10

POLICY RE: INVESTIGATION OF DANGEROUS
AND UNSIGHTLY PREMISES

1. Upon notification from the Municipal Office of the registration of a complaint of an
alleged dangerous or unsightly premise the Building Inspector (By-law Enforcement
Officer) shall carry out a preliminary investigation. The Building Inspector shall view
the matter complained of and if the complaint appears to be justified then the property
owner or occupier shall be contacted and made aware that a complaint has been filed.
An attempt shall be made to reach an agreement as to what action should be taken to
remedy the situation and a time frame for completion.

2. The Building Inspector shall immediately follow-up the matter by directing a letter to the
owner and occupier, if not the owner, confirming the nature of the conversation and the
understanding reached. A copy of that letter shall be filed with the Municipal Clerk.

3. If the matter complained of involves derelict vehicles in a salvage yard, then the matter
shall be referred to the Salvage Yard Inspector for his investigation and action.

4. Upon expiration of the time period allowed, the Building Inspector shall carry out a
follow-up investigation which should be done in the normal course of his travels
wherever possible. If the matter complained of has been remedied then a letter of thanks
shall be directed to the owner or occupier with a copy of the letter going to the Municipal
Clerk.

5. If upon investigation the matter complained of has not been remedied, then a detailed
investigation shall be carried out. This investigation shall consist of a written description
of the condition accompanied by photographs and proof of ownership or occupancy of
the property.

6. The detailed report shall be submitted to the Municipal Clerk for presentation to the
Municipal Council for their consideration under the Dangerous and Unsightly Premises By-law.

7. If the Council authorizes an Order to be issued then a follow-up investigation shall be
carried out at the end of that period and the results transmitted to the Municipal Clerk in
writing. If the matter has not been remedied then additional photographs shall be taken
and a detailed report prepared to support the fact that the Order of the Council has not
been complied with.

8. The instructions of the Municipal Council, as contained in the Order, shall then be
carried out. If it is necessary for the Municipality to remedy the condition then the
Municipal Council shall be informed of the cost of so doing in order that they may decide
whether or not to apply for a judgement through the Small Claims Court.

9. If the matter complained of involves an auto salvage yard then it is the intent of the
Municipal Council to work in cooperation with the Salvage Yard Inspector to have the
condition remedied and that this may be accomplished by way of Council proceeding
under the Dangerous and Unsightly Premises By-law.

Approved by Council May 23, 1990

Policy 11

POLICY RE: COURT APPEARANCES
AND REPRESENTATION

1. It shall be the policy of the Municipal Council to have the Municipal Clerk officially
represent the Municipality in cases coming before the Provincial Magistrates Court, Small Claims Court, etc., unless otherwise determined by Council from time to time.

2. The Municipal Clerk shall generally attend all court cases involving or affecting the
Municipality unless it is determined that an appearance is not necessary.

3. Where a decision on the part of the Municipality is necessary during court proceedings,
and consultation with the Council or Warden is not possible, then the Clerk shall be
empowered to make a decision on behalf of the Municipality and such decision shall be
as if it were made by the Council.

4. If the circumstances surrounding the case involve legal questions or if it is believed the
application of the Municipality may be contested the Clerk shall be authorized to have
the Municipal Solicitor in attendance.

January 29, 1986
Amended April 23, 2003

Policy 12

POLICY RE: SALE OF MUNICIPAL PROPERTY

1. The Municipality may sell property at market value when the property is no longer required for the purposes of the Municipality.

2. All Municipal property shall be sold in a manner that gives the public opportunity to purchase.

3. Public sale of property can be accomplished in one of the following manners:

a) By Public invitation to tender by advertising in the local newspaper. All advertisements shall clearly specify that the highest or any tender shall not necessarily be accepted and tenders shall be in an envelope clearly marked tender.

b) The property appraised and listed for sale with a Real Estate Agency. The appraisal can be performed by a Real Estate Agency or an independent appraiser depending on the value and circumstances.

c) The property can be appraised and sold directly by the Municipality through a process of advertising and posting lands for sale in a manner similar to the sale of lots at the Brass Hill Subdivision.

d) Proposals can be invited for the sale of a parcel of municipal property. The objective would be to ensure that the disposal of property is in the best interest of the Municipality in so far as employment, development, future tax revenue, etc. The acceptance of a proposal can be subject to certain terms and conditions to ensure that disposal of the property is in conformance to the proposal and the objective of Council.

4. (a) The Municipality may sell property at a price less than market value to a non profit organization that the Council considers to be carrying on an activity that is beneficial to the Municipality.

(b) A resolution to sell property, referred to in subsection (a), at less than market value shall be passed by at least two-thirds majority of the Council present and voting.

(c) Where the Council proposes to sell property, referred to in Subsection (a), valued at more than $10,000.00, at less than market value, the Council shall first hold a public hearing respecting the sale.

(d) The Council shall advertise the public hearing at least twice in a newspaper circulated in the Municipality; the first notice to appear at least fourteen (14) days before the hearing.

(e) The notice of the public hearing shall include the date, time and place of hearing, the location of the property, the estimated value of the property and the purpose of the sale.

5. The above procedures may be waived by the Municipal Council where they believe the public interest can be served by proceeding in a manner different than that stated above.

Approved by Council March 13, 1996
Amended by Council April 23, 2003

Policy 13 - Repealed

Policy 14 - Repealed

Policy 15 - Repealed

Policy 16

GUIDELINES FOR FUNDING AND
AWARDING A BURSARY

1. The recipient must be:

- a resident of the Municipality of Barrington, and

- a student of the Barrington Municipal High School, or any private schools which are
subject to regular inspection by the Department of Education School Inspector, and

- pursuing a higher education with preference being given to students entering a field
directly related to Municipal Government or Public Administration;

- an individual who has been active in Student Government, and/or;

- an individual who has shown an extreme interest in the community.

2. The Finance and Administration Committee shall review all written applications and carry out whatever requirements they deem necessary including interview of applicants, in order to determine the successful applicant.

3. The Bursary will be awarded at Graduation.

4. The Bursary will be made payable on January 1st, upon proof of completion of first term and intention to return.

5. The Bursary will be presented by the Warden or an alternate appointed by him.

6. The Bursary shall be in the sum of $1,000.00.

7. All applications for the Bursary must be in written form and contain detailed information on the activities and accomplishments of the applicant and must be delivered to the
Municipal Office, to the attention of the Finance and Administration Committee, not later than June 1st.

8. The Bursary shall be funded out of general revenues of the Municipality.

June 16, 1991
February 13, 1994
May 13, 1994
June 13, 2001
April 23, 2003

Policy 17

POLICY
RE: RECOGNITION OF VOLUNTEER FIREFIGHTERS AND
VOLUNTEER EMERGENCY
SERVICE PROVIDERS

It is the policy of the Municipality of Barrington that a scroll of recognition will be presented to volunteer firefighters and volunteer emergency service providers who meet the following criteria:

That have served in the capacity of volunteer firefighter or a volunteer emergency service provider within the Municipality by virtue of membership in one or more than one of the departments or associations recognized by the Municipality, for any of the following
terms:

- 15 years
- 25 years
- 35 years
- and at 5 year intervals thereafter.

Said scrolls of recognition shall be presented by a member of the Barrington Municipal Council at a function of the fire department or volunteer emergency service provider or at a regular meeting of the Barrington Municipal Council.

April 11, 1990
Amended June 13, 1990
Amended April 23, 2003

Policy 18


FIRE DEPARTMENT FUNDING

FUNDING OF CAPITAL PROGRAMS

This policy shall apply to all capital programs proposed to be undertaken by volunteer fire
departments where municipal funding is involved.

1.   All capital programs initiated by individual fire departments which require municipal
   funding shall be by way of the levying of an area rate on all taxable property served
   within the district or districts served by the fire department.

2.   Approved funds for capital projects will be provided from the Special Reserve Fund
   whenever possible at an interest rate equal to the bank's minimum lending rate at the time
of borrowing which shall be adjusted yearly to equal the prime lending rate as at January 1st
of each year. In the event that funds are not available from the Special Reserve Fund then
the loan shall be subject to the bank's interest rate charged the Municipality in accordance
with the banking agreement prevailing at the time.

3.   Capital loans shall be kept to a minimum number of years keeping in mind the impact
   that the area rate will have and the life expectancy of the capital acquisition. Prior to any
   procedure being commenced, as required by Section 4, representatives of the fire
   department shall meet with the Municipal Finance Committee for the purpose of
   discussing in detail the project and its financial implication.

4.   Requests for capital funding from the Municipality shall be subject, without exception, to
   the following conditions:

            (a)   An information letter shall be provided to all households within the area to be
affected, either by Canada Post or door to door delivery. Real property taxpayers residing
outside of the district must be notified by Canada Post. The letter shall contain detailed
information on the capital purchase being proposed, the need for the expenditure, the
amount of the expenditure, length of financing and estimated area rate. The notice shall
also contain the date, time and location for the holding of a public meeting of the electors.
A copy shall be delivered to the office of the Municipal Clerk with a request for the
appointment of poll staff.

   (b)   The meeting shall be held not later than twenty-one (21) days from the date of
distribution of the information letter.

(c)        The meeting shall be open to the general public, but only those listed as electors as
shown on the last municipal electors list and real property taxpayers of the district shall be
eligible to vote. Eligible individuals shall be recorded as they enter the meeting place.
Individuals not shown on the last list of voters may be added subject to them being the full
age of 18 years, a Canadian citizen or British subject and has resided in the district for a period
of three (3) months. The individual shall also be required to complete the Oath of Qualifications
as required under the Municipal Elections Act if not on the list of electors. Real property taxpayers
may vote if the rate roll, printed in the Tax Office, shows real property assessed to the taxpayer
wishing to vote.

    (d)    The voting shall be by secret ballot with each eligible person being provided with a ballot
at the time they are identified as being eligible to vote. The ballot shall be as shown in Schedule "A".
There shall be appointed, by the Municipal Clerk, a Presiding Officer and a Poll Clerk for the purpose
of confirming eligible voters and for conducting the poll and counting of ballots. The Presiding Officer
and Poll Clerk need not necessarily be residents of the district.

         (e)       The Chairperson for the meeting shall appoint two (2) eligible voters to act as scrutineers
who shall be present in the polling booth with the Presiding Officer and Poll Clerk during the counting
of votes. Not more than one of the scrutineers shall be a member of the fire department.

         (f)    The ballot shall be marked by the voter with a cross "X" or check mark in the space provided
either signifying "for" or "against".

    (g)    Immediately after counting the ballots the results shall be declared.

    (h)    After counting the ballots the Presiding Officer, in the presence of the scrutineers, prepares a
certificate setting out the number of votes polled, the number of ballots marked "for", the number of
ballots marked "against" and the number of spoiled ballots and shall serve a copy on the chairperson
with a copy to be forwarded to the office of the Municipal Clerk. Such report shall be signed by the
Presiding Officer and at least one scrutineer.

    (i)    The results of the vote shall be final and there shall be no provision for a recount.

5.    The expense for the Presiding Officer and Poll Clerk shall be paid by the Municipality
    and all other costs shall be the responsibility of the fire department.

6.    The results of the poll shall be presented before the Council at the first meeting following
    the vote.

7.    The Municipal Council shall not approve any funds where majority support is not
    forthcoming as a result of the vote.

FUNDING OF ANNUAL OPERATING GRANTS

This policy shall apply to all grants provided to volunteer fire departments.

8.    The Council shall annually provide to each volunteer fire department a grant from general
revenue funds of the Municipality which shall be used by the fire department for any fire
department purpose. The grant shall be paid as a general operating expense of the Municipality
and be raised by the general tax levy.

9.    The Finance and Administration Committee after the annual meeting with members of the
volunteer fire departments, shall discuss the financial requirements of the departments. The Finance
and Administration Committee shall recommend to the Municipal Council, annually, the amount of grant
they recommend be provided to each of the volunteer fire departments.

FUNDING OF ADDITIONAL OPERATING GRANTS

10.       The Municipal Council is prepared to receive from time to time requests from volunteer
fire departments for funding above the regular grant to be raised by way of an area rate.
           Such requests shall be for periods not exceeding five (5) years. Prior to any procedure
being commenced, as required by Section 4, representatives of the fire department shall
meet with the Municipal Finance Committee for the purpose of discussing in detail the
project and its financial implication.

11.    Requests for an operating subsidy to be raised by way of an area rate shall be subject, without exception,
to the following conditions:

        (a)    An information letter shall be provided to all households within the area to be affected, either by
Canada Post or door to door delivery.   Real property taxpayers residing outside of the district must be
notified by Canada Post. The letter shall contain detailed information on the requirement for the additional
operating grant over and above the standard grant being provided by the Municipality, duration of subsidy and estimated area rate.

    (b)    The meeting shall be held not later than twenty-one (21) days from the date of distribution of the information letter.

    (c)    The meeting shall be open to the general public, but only those listed as electors as shown on the last municipal
electors list and real property taxpayers of the district shall be eligible to vote. Eligible individuals shall be recorded as
they enter the meeting place. Individuals not shown on the last list of voters may be added subject to them being of the
full age of 18 years, a Canadian citizen or British subject and has resided in the district for a period of three (3) months.
The individual shall also be required to complete the Oath of Qualifications as required under the Municipal Elections
Act if not on the list of electors. Real property taxpayers may vote if the rate roll, printed in the Tax Office, shows
real property assessed to the taxpayer wishing to vote.

        (d)    The voting shall be by secret ballot with each eligible person being provided with a ballot at the time they
are identified as being eligible to vote. The ballot shall be as shown in Schedule "B". There shall be appointed, by the
Municipal Clerk, a Presiding Officer and a Poll Clerk for the purpose of confirming eligible voters and for conducting
the poll and counting of ballots. The Presiding Officer and Poll Clerk need not necessarily be residents of the district.

        (e)    The chairperson for the meeting shall appoint two (2) eligible voters to act as scrutineers who shall be present
in the polling booth with the Presiding Officer and Poll Clerk during the counting of votes. Not more than one of the
scrutineers shall be a member of the fire department.

        (f)    The ballot shall be marked by the voter with a cross, "X" or check mark in the space provided either
signifying "for" or "against".

        (g)    Immediately after counting of the ballots the results shall be declared.

        (h)    After counting of the ballots the Presiding Officer, in the presence of the scrutineers, prepares a certificate
setting out the number of votes polled, the number of ballots marked "for", the number of ballots marked "against"
and the number of spoiled ballots and shall serve a copy to the chairperson with a copy to be forwarded to the office
of the Municipal Clerk. Such report shall be signed by the Presiding Officer and at least one scrutineer.

        (i)    The results of the vote shall be final and there shall be no provision for a recount.

12.    The expense for the Presiding Officer and Poll Clerk shall be paid by the Municipality and all other costs shall be
the responsibility of the fire department.

13.    The results of the poll shall be presented before the Council at the first meeting following the vote.

14.    The Municipal Council shall not approve any funds where majority support is not   forthcoming as a result of the vote.

FUNDING OF GRANTS FOR AMALGAMATION

15.    The Council shall consider levying an area rate to finance the cost of amalgamating fire departments subject to the following:

    a)    Resolutions must be submitted to Council advising of the desire to amalgamate and outlining the need for the area rate,
amount of the area rate requested and length of financing.

    b)    Resolutions must receive support from the majority of each of the fire department memberships participating in the
amalgamation.

16.    The area rate will be levied on all taxable property served by the newly formed amalgamated fire department.

SCHEDULE “A”

Are you for or against the Municipality of the District of Barrington borrowing the sum of

_______________________________________ ($ ) for the purpose of

___________________________________________________________ on behalf of

_____________________________ Volunteer Fire Department and that the said sum be

recovered over a period of __________ years by way of an area rate on the assessed value

of the property assessed in the area as is required to pay such sum with interest thereon?

FOR

AGAINST

SCHEDULE “B”

Are you for or against the Municipality of the District of Barrington providing the following

subsidy to the________________________________ Volunteer Fire Department to be used

towards the cost of providing fire protection services and that the said sums be recovered by way

of an area rate on the assessed value of the property assessed in the area as is required to pay

such sums.

20 $

20 $

FOR

AGAINST

Approved March 13, 2002
Amended January 30, 2006

Policy 19 - Repealed

Policy 20

RECREATION DEPARTMENT
SUMMER STAFF HIRING AND ADMINISTRATION POLICY

1. It shall be the policy of the Municipality of Barrington, to make known publicly employment opportunities, and
to invite applications and interview applicants who qualify. One of the qualifying factors, is the requirement that the
applicant must be entering Grade 12 in the next subsequent school term, or be enrolled in a post secondary institution
in the next subsequent school term.

2. In interviewing applicants, consideration shall be given, but not limited, to the applicant’s qualifications,
experience, future education plans and suitability for the position.

3 Certain positions may require travel to various work locations, so therefore a condition of employment
may require a valid drivers license and daily use of an automobile. It shall be the responsibility of the employee
at his/her expense to travel to and from their work location. Staff automobiles shall not be used for the transportation
of program participants except in an emergency situation.

4. In hiring summer staff the Municipality wishes to achieve a balance between the following two goals.
First, hiring an adequate number of students on a continuing basis with the Municipality in order to provide
students with summer income and adequate learning experience and employment opportunity. Second,
provision of satisfactory quality recreation programming for youth in the community during the summer months.
In order to balance these two goals, the Municipality will restrict hiring of summer staff to no more than two (2)
summers. It is believed that providing a period of a maximum of two (2) years will balance the number of students
employed with adequate continuity and quality in the provision of summer recreation programs.

4.(a) When necessary, due to a lack of qualified applicants, members doing the hiring may make exceptions as required.

5 In recognition of the fact that the Municipal Swimming Pool requires specially qualified staff, it shall
be the intention of the Recreation Committee to promote and encourage individuals to become qualified,
not only for our particular pool but for the future opportunity it may make available to them.

6. In order to recognize increased job responsibility the CAO is authorized to supplement the salary
of certain positions, but the amount shall be kept to a minimum and be subject to available funds in the Municipal Budget.

7. Summer staff shall be supervised in the same manner as other municipal staff and they shall be
expected to adhere to hours of work and be accountable and productive. The Manager shall ensure that the
goals and objectives for the summer programs and other work activities are clearly defined and progress supervised.

8. Normal hours of work shall be 8:00 a.m. until 5:00 p.m. with a one (1) hour noon break. Those staff
directly responsible for noon hour supervision of young people who are unable to have a break shall work eight (8) hours straight.
Weekend and evening work shall be considered part of the normal requirements of the job and time off equivalent to the actua
overtime hours worked shall be given. Every effort shall be made to have the entitlement taken during the following work week
so that accumulation will not take place.

9. The Manager shall supervise activities and make certain that item seven (7) and eight (8) above are adhered to.

10. Travel and purchases shall be closely monitored by the Manager. Purchase orders shall be approved
by the Manager before being presented to the Municipal Clerk for approval. Summer supply requirements shall
be planned in advance so that all necessary materials can be in inventory,
thus reducing the number of purchase orders, travel and time.

11. Weekly time slips shall be completed by all staff and certified as correct by the
Manager and filed with the Municipal Office. They shall be used for payroll purposes
showing the actual hours worked each day by summer staff employees and also showing
the actual hours paid on a salary basis every two (2) weeks. This system will be followed so
that the Municipality will have some flexibility in providing recreation programs during the summer
months and also so that the employees will receive a steady income stream during their period of
employment at the Municipality.

12. The summer programs shall not only provide benefit to the citizens of the Municipality, but shall be
viewed as work experience for the students where they learn to manage time, work with limited financial
resources, take instructions and get an appreciation of what is expected of them in the work place.

Approved August 28, 1991
May 13, 1992
April 10, 1996
May 28, 1997
November 27, 2002

Policy 21 - Repealed

Policy 22

Use of Municipal Vehicles Policy

Purpose of Policy

The purpose of this policy is to regulate the use of municipally owned vehicles. This policy applies to the use of all
vehicles owned by the Municipality including automobiles, trucks, trailers, and other motorized equipment licensed
for use on public roads.

Practices for Use

A) Drivers of Municipal vehicles must adhere to posted speed limits and obey all motor vehicle regulations. Drivers
are personally responsible for payment of any tickets resulting from their actions and may be subject to disciplinary action,
depending on the severity of the offence.

B) Municipal vehicles shall be returned to Municipal property at the end of each day except:

- in the case of the snow plow vehicle, which may be taken home by the snow plow driver when snow or freezing rain is
forecast for the ensuing night or morning: or
- in the case of a Municipal employee using the vehicle when attending Municipal business at a distance from the
Municipality, such as a training course, etc.

Prior approval must be obtained from the Clerk/Treasurer in either case.

C) Use of Municipal vehicles is restricted to Municipal purposes. Personal use of vehicles will be treated as abuse
of Municipal policy and disciplinary action will be taken.

D) Drivers of Municipal vehicles must have appropriate licensing and be insured by the Municipality before permitted to drive.

E) Passengers will be permitted in Municipal vehicles only when they are necessary to the conduct of Municipal business.

Page 2, Policy 22, “Use of Municipal Vehicles Policy”

Maintenance

Supervisors of Municipal Departments will be responsible for the performance and record keeping
of required maintenance on all vehicles used by their Department on a regular basis and ensure vehicles
are safe to drive at all times.

Property Services: - Dodge 1/2 ton truck
- Dodge snow plow truck
- Trailer

Sewer Services: - Dodge flatbed truck

C & D Landfill: - Front End Loader

Building Inspection Services: - Dodge 1/4 ton truck

Approved by Council: January 10, 2005

Policy 23

POLICY GOVERNING USE OF ANNOUNCEMENT BANNER

The Recreation Coordinator shall be responsible for the banner and shall supervise its use.

The banner shall be made available to non-profit community based organizations without charge. Organizations wishing the use of the banner shall be required to register their request with the Recreation Coordinator and book the use of it.

It shall be the responsibility of the Recreation Coordinator to either personally look after the preparation and removal of messages or to delegate the responsibility to the organization if he is of the opinion that it will be done in a proper manner.

Every attempt shall be made to restrict the length of display to a maximum of ten (10) days.

Priority will be given to Recreation Department activities.

If there is a risk of damage to the banner during the winter months, then it shall be removed and placed in storage during that period or installed only for limited periods of time.

Under no circumstances shall its use be permitted for commercial or private gain purposes.

Policy 24 - Repealed

Policy 25

REGULATIONS GOVERNING THE USE OF THE BUILDING INSPECTION DEPARTMENT VEHICLE

1. The Building Inspection Department vehicle shall be under the care and control of the Building Inspector and its use is restricted to municipal business.

2 The vehicle shall only be driven by insured operators.

3. Passengers are restricted to authorized personnel only, that is municipal staff, etc.

4. Under no circumstances shall the vehicle be used for any personal use.

5. All passengers, including the driver, shall wear their seat belts unless officially excluded for medical reasons.

6. The use of the vehicle shall be logged as well as gas purchases, oil changes and maintenance and be made available for inspection from time to time as requested.

7. Any operating problems shall be immediately attended to and reported to the Building Inspector upon the return of the vehicle.

8. Any damage to the vehicle is to be reported immediately with a written report to follow.

9. The vehicle shall not be left unattended with motor running without emergency brake on and not for a prolonged period of time.

10. Vehicle shall be parked nightly in the parking lot at the Administrative Centre unless authorized to the contrary.

11. Vehicle shall be properly maintained and required oil changes, grease jobs and other maintenance to ensure that the vehicle is being properly maintained to prolong its life expectancy and to ensure safe operation.

Approved by Public Works Committee July 28, 1992

Policy 26

GARBAGE BINS - PRIVATE ROADS

Upon application by residents residing on a private road containing six (6) or more year-round residences the Municipality will construct an appropriate size garbage bin if the residents of the private road agree to pay for the cost of the materials involved and it shall be the responsibility of the residents to maintain the garbage bin once supplied.

As an alternative to the above procedure the Municipality is prepared to cover 50% of the cost of material to a maximum municipal cost of $175.00 if the residents are prepared to cover the other 50% of the cost and have the bin constructed and be responsible for it thereafter.

Approved January 13, 1993
October 23, 1996

Policy 27

GUIDELINES
RE: E.M.O./SEARCH AND RESCUE BUS

The Municipality of Barrington will be responsible for the costs of insurance, yearly vehicle inspections, operating costs related to E.M.O. use and periodic normal maintenance (oil changes, filters, grease jobs, etc.).

Barrington Search and Rescue will be responsible for the operating costs as it relates to their use of the vehicle.

All costs associated with the repairs and maintenance beyond maintenance listed above will be 50% cost shared by both parties.

The individual taking the vehicle to the garage or having work carried out will be responsible to obtain from the Municipal Office a purchase order and any costs of repairs estimated to exceed $500.00 must be approved by both parties to the agreement before the work is carried out.

February 10, 1993

Policy 28

RECREATION
PROGRAM REFUND POLICY

1. If a program is canceled by the Recreation Department, then all money received for the program will be refunded.

2. If a person withdraws from a program at least one (1) week in advance of program’s start, then all money received will be refunded.

3. If a person withdraws from a program less than one (1) week of program starting, then an administration fee of 25% or $5.00 minimum will be charged.

4. If a person does not show up for the program on the day it is supposed to happen without notifying the Recreation Department, then the program fee is non refundable.

5. If a program activity or event is being offered which depends on having a certain number registered to financially break even then a refund will not be given if an individual withdraws after decision has been made to continue with program activity or event.

6. There are some circumstances not covered in these policies which will be dealt with on an individual basis by the Recreation Coordinator in consultation with the Recreation Committee Chairperson.

August 25, 1993

Policy 29 - Repealed

Policy 30

POLICY TO ELIMINATE CONFLICT OF INTEREST REGARDING
MUNICIPAL CAPITAL PROJECTS

In order to eliminate possible conflict of interest or perceived conflict, it shall be the policy of the Municipal Council when any major capital projects are being undertaken, to attempt to engage the services of an independent outside Building Inspector.

The terms and conditions of the engagement shall be at the discretion of Council and the duties and responsibilities given to the Building Inspector shall terminate upon issuance of the Occupancy Permit or such other terms as determined by Council.

In the case that no satisfactory independent outside Building Inspector is available, the Building Inspector employed by the Municipality shall conduct inspections as required and issue such permits at his discretion as may be required.

September 13, 1995
Amended August 27, 2003

Policy 31 - Repealed

Policy 32

SEXUAL HARASSMENT
POLICY AND PROCEDURES

OBJECTIVE:

The Municipality of Barrington recognize the right of an employee to work in an environment free of sexual harassment and are committed to achieving this objective.

PRINCIPLES:
- It is the policy of the Municipality of Barrington that sexual harassment will not be tolerated. Individuals who engage in such behaviour shall be subject to disciplinary action up to and including termination.

- Sexual harassment is prohibited whether it occurs at the work place or elsewhere in the course of employment responsibilities or working relationships (for example: at work related social functions, at work related conferences or training events, or during work related travel).

- It is a management responsibility to take reasonable measures to ensure that the work environment is free from sexual harassment, however achieving this goal depends upon the cooperation and mutual respect of all employees.

- A range of informal and formal response options are provided in order to respond sensitively to the needs of complainants.

- All sexual harassment complaints and responses shall be treated as confidential matters subject to the requirements of this policy and procedures.

- A copy of this policy shall be provided to all employees in order that they fully understand the meaning of sexual harassment, the complainant and investigative procedures and the commitment of the employer to enforce this policy.

CAPITALIZED DEFINITION:

Sexual harassment means:

- objectionable, coercive or vexatious comment or attention of a sexual nature to a person or persons, that is known or ought reasonably to be known to be unwelcome.

- actions or communications with a sexual connotation or component which are directed at no person in particular, but which create an intimidating, demeaning or offensive work environment.

Sexual harassment shall include, but not be limited to:

1. any comment, communication, innuendo or conduct that emphasizes sexuality or sexual orientation in what may be perceived as a humiliating, intimidating, aggravating, demeaning or offensive manner.

2. unwanted sexual request or advance, inappropriate touching, or sexual assault.

3. any implied or expressed reprisal or threat or reprisal, or denial of opportunity for refusal to
comply with a sexually oriented request.

4. any implied or expressed reward for complying with a sexually-oriented advance or request.

5. displaying pornographic, offensive, or derogatory pictures or text.

6. any repeated or unwarranted verbal or physical sexual advances, sexually explicit derogatory statements, or sexually discriminatory remarks which are offensive and objectionable to the recipient, or which cause the recipient discomfort or humiliation, or which interfere with the recipient’s job performance.

7. telephone calls with sexual overtones.

8. persistent, unwanted social invitations.

9. persistent leering at a person’s body.

10. reprisal or threat of reprisal against an individual for any action taken by the individual pursuant to this policy and procedures.

RECORD KEEPING:

Employees who experience sexual harassment should keep accurate records of incidents comprising the alleged harassment including dates, times, reference to actions taken by the complainant, responses of the alleged harasser, responses of managers, witnesses and any other relevant information. This documentation can be a vital component of any further action which may be required. However, it is not a requirement in order to proceed with a formal complaint.

. PROCEDURES

Informal Resolution Option

The following informal resolution options are available to all employees:

1. Communicating concerns directly to the alleged harasser.

If circumstances permit, communicating directly with the person concerned can be an effective way to end the harassment. The employee who is being harassed should inform the person clearly and directly that their behaviour is unwelcome and must stop. If done verbally, it may be useful to have a witness present and to make note of the conversation afterward. If done in writing, a copy of the letter should be kept by the complainant.

2. Communicating concerns to supervisors.

All supervisors have an obligation to take reasonable measures to provide a work environment that is free from sexual harassment and to take corrective action should harassment occur. If the complainant feels comfortable doing so, it may be helpful to discuss concerns relating to sexual harassment with their immediate supervisor or with another person in a position of authority and to request their assistance in resolving the situation. As in the case of the first option, the complainant may find it helpful to be accompanied by another person and to keep a record of the discussion, and if the concerns are communicated in writing, to keep a copy of the correspondence.
.
B. FORMAL COMPLAINT OPTIONS

If informal processes are not effective in resolving the situation to the satisfaction of the complainant or if the complainant prefers to file a formal complaint immediately, the following procedure shall apply.

Complaint Procedure
.
An Investigative Committee composed of the Municipal Clerk or Deputy Clerk and the Warden or Deputy Warden and a Supervisor from a department other than the one connected to the complainant and such other members as may be added at the discretion of the Municipal Clerk or Deputy Clerk, is responsible for the investigation of complaints filed under this procedure. This Committee shall always consist of not fewer than two (2) members and one (1) of whom shall be a female.

The procedure is as follows:

1. Formal complaints must be filed directly with the Municipal Clerk in writing and signed by the complainant.

2. A copy of the complaint shall be provided to the other member(s) of the Investigative Committee.

3. Upon receipt of the complaint, the Chairperson of the Committee will inform the Supervisor of the department of the complainant and the alleged harasser that the complaint has been filed and that an investigation will take place.

4. The Investigators inform the alleged harasser that a complaint has been filed and provide him/her with a copy of the complaint.

5. The investigators interview the complainant, the alleged harasser and any witnesses and review all documentation. Both the complainant and the alleged harasser will be advised that they have the right to be accompanied during the interview by a co-worker or another support person.

6. The Investigative Committee must complete its investigation and file a report and recommendations within twenty (20) working days of receiving the complaint.

7. The Municipal Clerk or Deputy Clerk shall determine on the basis of the Investigators’ Report what action, including appropriate disciplinary action if any, is to be taken. The Municipal Clerk will give written notice to both parties, of any action required as a result of the Investigators’ Report and the rationale for that action. Should the Investigators’ Report indicate further disciplinary action is required, the Municipal Clerk shall inform the Finance and Administration Committee at the earliest possible convenience.

In accordance with Article 22 of the Personnel Policy, the Municipal Clerk shall have the absolute discretion to temporarily suspend any employee on the basis of the Investigators’ Report for alleged sexual harassment, while steps “C” and/or “D” of the Personnel Policy are being conducted.

8. If at any time after filing a complaint, the complainant wishes to abandon the complaint and investigation process, he/she must communicate this in writing to the Chairperson of the Investigative Committee who shall decide whether the investigation is to be continued.

C. EXTERNAL OPTIONS FOR COMPLAINANTS

The following external complaint options are also available to employees:

1. Complaint to the Nova Scotia Human Rights Commission
2. Complaint under the Criminal Code (unwanted physical contact may constitute sexual assault, with proceedings under the Criminal Code).

November 27, 1996

Policy 33

POLICY RE: RETURNING OFFICER

1. An individual will be engaged to perform the duties of Returning Officer (Registrar and Revising Officer ) for the Municipality of the District of Barrington. Duties of the Returning Officer will be carried out as defined in the Municipal Elections Act.

1a. The Returning Officer is excluded from standing for election to Municipal Council or School Board.

2. A flat rate of Five Thousand Dollars ($5,000.00) will be paid to the individual carrying out the duties and responsibilities of Returning Officer.

3. All out-of-pocket expenses, for which receipts have been provided, will be reimbursed.

4. Reimbursement will not be made for noon hour meals during days which attendance at the Municipal Office is required for Returning Officer duties.

5. Reimbursement will not be made for travel from place of residence to the Municipal Office and return, during days which attendance is required at the Municipal Office.

6. Reimbursement will be made for meals and travel required in the performance of Returning Officer duties, from place of residence and return, except to the Municipal Office on days attendance there is required.

7. Travel will be paid at the current municipally approved travel rate.

8. Reimbursement will be made for all telephone costs incurred, relating to the Municipal Election.

9. Cost of typing of the Voter’s List, as required, is included in the fee for the Returning Officer.

10. An office, together with a telephone and all necessary supplies will be provided in the Administrative Centre, for use by the Returning Officer in the performance of his/her duties.

11. Funds received by the Returning Officer will be turned over to the Tax Clerk, upon receipt, for deposit.

12. The following days require the attendance of the Returning Officer at the Municipal Office:

- Days required for revision by Returning Officer.
- Days the Returning Officer is required to meet with election workers such as Enumerators, Poll Clerks, etc.
- Entire week preceding and including Nomination Day.

13. The Returning Officer must be available by telephone within the municipality, for all working days, from August 30th to the end of the Municipal Election.

Approved by Council April 23, 1997
Approved by Council December 8, 1999
Approved by Council April 23, 2003

Policy 34

HEALTH AND SAFETY POLICY

This policy will apply to the Municipality of the District of Barrington and all of its operations.

The Municipality of Barrington is committed to providing a healthy and safe work environment for its employees and to preventing occupational illness and injury. To express that commitment, we establish the following policy on occupational health and safety.

As employer, the Municipality of Barrington is responsible for the health and safety of its’ employees. The Municipality will make every effort to provide a healthy and safe work environment. We are dedicated to the objective of eliminating the possibility of injury and illness.

The Clerk-Treasurer and Warden as officers of the Municipality of the District of Barrington are committed to taking all reasonable precautions to prevent harm to workers.

Managers and supervisors will be trained and held responsible for ensuring that the employees under their supervision follow this policy. They will be held accountable for ensuring that employees use safe work practices and receive training to protect their health and safety. Managers and supervisors also have a general responsibility for ensuring the safety of equipment and facilities.

The Municipality of the District of Barrington through all levels of management, will cooperate with the Joint Occupational Health and Safety Committee, or its Representative and employees to create a healthy and safe work environment. Cooperation will also be extended to others such as contractors, owners, officers, etc.

The employees of the Municipality of Barrington will be required to support this organization’s health and safety initiative and to cooperate with the Occupational Health and Safety Committee or its representative and with others exercising authority under the applicable laws.

It is the duty of each employee to report to their supervisor or manager, as soon as possible, and hazardous conditions, injury, accident or illness related to the workplace.

Also, employees must protect their health and safety by complying with applicable Acts and Regulations and by following policies, procedures, rules and instructions as prescribed by the Municipality of Barrington.

The Municipality will, where possible, eliminate safety and health hazards, reducing the need for personal protective equipment. If that is not reasonably possible, and where warranted by the Municipality, employees will be required to use safety equipment, clothing, devices and materials for personal protection.

The Municipality recognizes the employees duty to identify hazards and supports and encourages employees to play an active role in identifying hazards and to offer suggestions or ideas to improve the health and safety program.

Signed:

Brian K. Holland; Clerk Treasurer
Municipality of the District of Barrington

Steven G. Stoddart; Warden
Muncipality of the District of Barrington

July 23, 1997

Policy 35

COMPREHENSIVE DEBT POLICY

1. DEFINITIONS IN THIS POLICY:

DEBT SERVICE BURDEN means the amount of principal and interest that must be paid in each
fiscal year on all long-term debt obligations including debentures, term loans, capital leases,
payments to other municipal units for the purpose of debt servicing, and short-term debt.
Transfers from other municipal units for the purpose of debt service charges are netted from this
figure.

OWN SOURCE REVENUE means revenues from property taxes, grants in lieu of property
taxes, services provided to other governments, sale of services, and other revenue from own
sources as detailed in the Municipal Accounting and Reporting Manual.

DEBT SERVICE BURDEN RATIO means the annual debt service burden in a specified fiscal
year divided by the total own source revenue for that particular year.

DEBT SERVICE SCHEDULE means a schedule of current and projected debt service charges,
own source revenues, and debt burden ratios.

2. DEBT SERVICE LIMIT

Annual debt service burden will be 10% or less of own sources revenue.

3. DEBT CEILING

Total per capita debenture debt will be $800.00 or less.

4. SHORT-TERM DEBT

All short-term debt will be retired within one (1) year of the completion of the project for which it was incurred.

5. MATURITY LIMIT

The maximum maturity for debentures will not exceed the useful life of the project for which they were incurred.

6. AMORTIZATION FLOOR

70% of straight serial debenture principal will be retired within ten (10) years of the year of issuance.

7. NON-DEBT FUNDING

A minimum of 5% of all new capital projects will be financed out of current operating revenues.

8. MAINTENANCE REQUIREMENTS

The maintenance of existing capital assets will take priority over the acquisition of new facilities.

Approved January 28, 1998

Policy 36

PURCHASING POLICY

GENERAL

The Municipality undertakes to provide a consistent method of choosing suppliers and products
that will ensure its operations are cost effective and at the same time supportive of local business.

The Municipality will purchase products and services locally whenever possible, providing
prices are competitive.

The Municipal Clerk / Treasurer will administer the procedures of this Purchasing Policy to
ensure all routine and recurring purchases as well as all tenders, quotes, purchasing agreements,
and contracts are conducted in the "best interests" of the Municipality.

All expenditures will be classified as either "operating" or "capital".

Operating expenditures are purchases that are necessary to supply materials and services for the
ongoing maintenance of municipal properties and daily conduct of municipal business. These
expenditures include wages and salaries, heat and light, repairs, and expenditures for any other
materials or services that are consumed in the ordinary course of municipal business.

Capital expenditures are purchases of land, buildings, and equipment that are of a lasting nature.
That is, the life span of the asset will normally be longer than one year.

Purchasing Policy and related procedures apply to both "operating" and "capital" expenditures.

PURCHASE APPROVALS

All purchases that have been approved as part of the Operating and Capital Budgets do not
require additional approval by Council or Committee.

Purchases up to $ 250.00 may be made at the discretion of the Department Supervisor providing
the budget for that particular expenditure has not been exceeded.

If the annual budget for any particular expenditure has been exceeded all purchases in that
particular category must be approved by the Clerk/Treasurer prior to issuing a Purchase Order.

Purchases over $ 250.00 must be approved by the Clerk/Treasurer prior to issuing a Purchase Order.
Department Supervisors authorized to make purchases for the purpose of this Policy are the
Deputy Clerk, the Recreation and Facilities Manager and the Public Works Supervisor. These
Supervisors will make purchases only in their own areas of responsibility.

PURCHASE ORDERS

All purchases shall be recorded on a Purchase Order prior to the actual order being made, with
the exception of utilities, fuel oil deliveries, routine and recurring purchases covered elsewhere in this policy.

All approvals shall be obtained prior to the actual order being made.

A copy of each purchase order must be provided to the Municipal Office at the time the order is placed.

Routine and Recurring Purchases - Purchases of an every day nature for supplies and materials
incidental to the daily operation of the Municipality will be made from local suppliers using one
Purchase Order for each monthly period.

These suppliers include Wilson's, the Bargain Centre, A & B Marine, the Auto Supply outlets,
Foodland, and Sobey's.

Purchases of a non-recurring nature and of significant monetary value must be recorded on a
separate purchase order. For instance, paint, brushes and cleaner would be recorded on the
regular monthly purchase order when bought at Wilson's. However, a microwave would be
recorded on a separate purchase order even though it also might be purchased at Wilson's.

TENDERS

All operating and capital purchases over $10,000.00 shall be made by public tender with the
following exceptions:
            - purchases specifically excluded by the Council
                    - emergency purchases
                    - repairs done by Municipal employees
                    - repair or supplies unique to a particular supplier.

All tenders shall be done according to the accompanying Tender Process that form part of this policy.

TENDER PROCESS

Public tenders will be called whenever possible for all operating and capital purchases exceeding
$10,000.00 Invited bids will be requested when the Municipality is limited to a few suppliers, in
emergencies, when no tenders are received after calling a tender or for other reasons at the
discretion of Council.

1. Tenders will not be accepted after the required closing date and time. All tenders will be date
     stamped.
2. Tenders will not be accepted verbally, by telephone or by fax.
3. Tenders must be as outlined in the specifications.
4. Tenders shall be opened by Council as authorized.
5. The successful tender shall be chosen by Council.
6. The lowest or any tender need not necessarily be chosen.
7. The Municipality may allocate preference when , as expressed by resolution, it is in the
     interest of the Municipality to do so.
8. Tenders will close at 7:00 p.m. on the evening prior to the Council Meeting at which tenders
     will be opened.

GASOLINE PURCHASES

Gasoline purchases for use in Municipally owned vehicles shall be done on a rotational basis
among the service stations in the Municipality. Purchases will be done in equal alternating
periods among the local retailers.

Receipts must be turned in to the Municipal Office attached to a voucher indicating the
department it should be charged to.   Purchase orders are not necessary for gasoline purchases.

FUEL OIL PURCHASES

Delivery slips for delivery of fuel oil to municipal properties must be signed legibly by a
municipal employee to verify the delivery.

The delivery slip must be forwarded to the Municipal Office so it can be matched to the invoice
when received.

MISCELLANEOUS MATERIALS AND WORKS

Contractors within the Municipality will be contacted to determine whether they are interested in quoting on various miscellaneous works.

When services are required, contractors who have expressed an interest will be notified by way of fax. Each contractor will be asked to quote a price for the specific work. Miscellaneous works may include snow removal, supply and leveling of fill, equipment hire, etc.

The Municipal Clerk and the Department Supervisor will review quotes received and will award the work to the lowest bidder, subject to all requirements being met.

In the case that no quotes are received, Municipal Staff will hire contractors available to complete the work whether from within or outside the Municipality.

Amended August 22, 2001
Amended December 12, 2001
Amended November 14, 2005

Policy 37

RECREATION LOANS POLICY

1. The loan must be for a purpose authorized under the Municipal Act.

2. A project plan must be presented along with the request for the loan.
.
3. No individual loan will exceed $20,000.00.

4. Minimum repayment terms will be equal annual payments, over ten (10) years.

5. Association Officers must sign a loan agreement.

6. Loans will not be granted for partial projects which will not be completed once the loan is made.

7. The maximum outstanding aggregate amount of loans at any given time will be $80,000.00.

8. Loans will only be extended providing Council feels adequate funds are available.

Approved June 24, 1998

Policy 38

CONSTRUCTION AND DEMOLITION LANDFILL POLICY

1.   This policy is entitled, "Construction and Demolition Landfill Policy" and applies to the Construction
and Demolition Landfill Site, operated by the Municipality of the District of Barrington, adjacent to
Highway #103, east of the Goose Lake Road.

2.   In this policy:

   a)   "Construction and demolition debris" means materials which are normally used in the construction
            of buildings, structures, roadways, walls and other landscaping materials, and includes, but is not limited to,
             soil, brick, mortar, drywall, plaster, cellulose, fiberglass insulation, gyproc, lumber, wood, asphalt shingles
            and metals (hereinafter referred to as C. & D. debris). This is the definition provided by the Nova Scotia
            Department of the Environment.

   b)   The Construction and Demolition Landfill Site is provided as a service to the residents of the Municipality
         of the District of Barrington and to others as determined by Resolution of the Barrington Municipal Council.

3.   The following items will be accepted at the Construction and Demolition Landfill Site:

   a)   construction and demolition debris
   b)   brush and leaves
   c)   appliances (fridges, stoves, washers, dryers, large furniture, mattresses)
   d)   other (bicycles)
   e)   empty cans (oil barrels, paint cans, oil tanks) All cans must be empty of any liquid materials.
   f)   hot water tanks
   g)   drums (empty of liquid)
   h)   asbestos paneling and tiles
   i)   fishing nets - to be stockpiled for recycling
   j)   rope - to be stockpiled for recycling
   k)   lobster traps - to be stockpiled for recycling

4.   The following items will not be accepted at the Construction and Demolition Landfill Site:

   a)   tires, car parts, batteries
   b)   recyclable materials (blue bag materials)
   c)   fish renderings and animal carcasses
   d)   regular household garbage material (including photographs, posters, carbon paper and styrofoam)
   e)   clothing
   f)   hazardous waste (including, antifreeze, oil, gas, insecticides, herbicides, pesticides, asphalt paving and asbestos)
    g)    septic waste
    h)    other household waste
    i)    plastics

5.    FEES

    a)    Residents depositing waste from the Town of Clarks Harbour and the Municipality of Barrington will NOT be charged. If waste is being transported to site by non resident then resident must be on site when waste is being deposited.

    b)    Residents depositing waste from outside the Town and the Municipality will be charged as per the fee schedule below:

    c)    Non-Residents will be charged as per the fee schedule below:

                    Fee Schedule

            Sorted Material        - $48.50/tonne, plus HST
            Non-Sorted Material        - $115.00/tonne, plus HST
            Minimum Charge        - $2.00, plus HST

Fee Schedule for Household Hazardous Waste

            - $1.00 per item
            - $1.00 per gallon for container having more than 1 gallon
            - $5.00 per 20 lb. propane tank

    d)    Payment must be made in cash to the Landfill Attendant at the time waste is deposited, unless prior arrangements have been made with the Municipal Clerk.

    e)    The Landfill Attendant will keep a record of all amounts received and issue a receipt for every amount received.

    f)    All amounts received will be forwarded to the Municipal Office, together with copies of the related receipts, the day following the date of receipt.

    g)    The Landfill Attendant, at his discretion, may request identification from any depositor of waste.

6.    SCAVENGING AND SALVAGING

    a)    The public is no longer permitted to scavenge or salvage items from the C. & D. Landfill Site or be permitted to loiter at the site.

    b)    Employees are not permitted to salvage materials deposited at the Landfill Site and are not permitted to accept as gifts, materials brought to the Landfill Site by patrons.

7.   RECYCLING

   The following recycling plan has been put in place to help extend the life of the C. & D. Landfill Site.

   Waste deposited at the Landfill Site shall be separated by the Landfill Attendant. The following items will be separated:

             2 X 4's, 2 X 6's, 2 X 8's, etc., 4' - 8' lengths with nails removed
             lumber, tongue and groove boards or sheets of plywood or chipboard in excess of 4' with nails removed
             lobster pots that can be reused
             scrap iron, pipe or angle and channel iron
             copper and aluminum
             windows, doors and furniture that may be reused
             washers, dryers, fridges, stoves, hot water tanks, oil barrels, etc.
             lawn mowers
             cans, drums and oil tanks
             bicycles
             pallets
             other items determined to be salvageable
             fishing nets
             rope
             lobster traps

   These materials that are acceptable for salvaging will have to put into designated areas at the Landfill by the Operator.

   Some metal items will be stockpiled for crushing.

   Items salvaged will be available for purchase by the public. This will be done on a first come/first served basis.
    Items will be sold at a predetermined price.

   A price list is attached which indicates the prices at which materials will be resold. The list includes the applicable H.S.T
    and may be amended from time to time by the Clerk- Treasurer.

   The Landfill Attendant will be responsible for taking money and issuing receipts. A more detailed description of this
    procedure is outlined in Section 8.

    The Landfill Attendant is in control of the Site during operating hours and will give direction to patrons in order to maintain proper management of waste disposal and recycling.


8.   CASH PROCEDURE

   a)   A cash box will be provided to the Landfill Attendant with an appropriate float and a supply of Sales Receipts inside.

   b)   The Landfill Attendant will complete the Sales Receipt for each sale made. The Sale Receipt will be made in duplicate,
           with one copy being given to the purchaser and the other copy being kept in the cash box. The money for each purchase
           will also be kept in the cash box.

   c)   The Landfill Attendant will also complete a weigh slip for each vehicle depositing waste at the C. & D. Landfill Site.
           One copy of the weigh slip is to be placed in the cash box along with any money collected and the other copy is to be
           given to the depositor.

   d)   At the end of the day, the Landfill Attendant will leave the cash box in a designated location in the Municipal Office
           together with all the Sales Receipts / Weigh Slips and the monies received.

   e)   The next subsequent work day the Tax Clerk will balance the cash box and deposit the monies received except for the
           float which will remain in the cash box. The Sales Receipts / Weigh Slips for each day will be kept in a file in the Municipal Office.

   f)   The cash box will be picked up by the Landfill Attendant each morning prior to going to the Landfill Site.

9.   HOURS OF OPERATION

   Hours of operation of the C & D Landfill Site will be as determined by Resolution of the Barrington Municipal Council.

                                                                    MUNICIPALITY OF BARRINGTON

                                                            CONSTRUCTION & DEMOLITION LANDFILL